View Vacancy - Defence Equipment Attaché Assistant (FRA257)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

The British Embassy in Paris is part of a world-wide network, representing British political, economic and consular interests overseas. It is also part of the UK’s France Network (including offices in Lyon, Bordeaux and Marseille) and representation to international organisations in Paris (OECD and UNESCO) and Strasbourg (CoE). The France Network is looking for a Defence Equipment Attaché Assistant based in Paris.

Main Duties and Responsibilities

Professional Office Support/Personal Assistant

  • Setting up presentations, charts, spreadsheets and tables from DEA/DDEA;
  • Compiling high-quality briefing packs;
  • Secretariat for meetings, including arrangements for VTCs and teleconferences;
  • Responsible for diary management, travel arrangements, visit planning, expenses, managing mail traffic, assessing and assigning correspondence and phone calls, risk assessment and reacting quickly and effectively to solve issues arising at short notice; planning activities as well as maintaining the stationery supplies.

Knowledge and Management Information

  • Maintaining databases, retaining records (electronic and paper) for the Equipment Attaché team.

Policy

  • Support the Equipment Attaché team including requesting and collating briefing material on defence related topics and producing basic research on defined topics on UK/FR defence relationship.

Project Management

  • Monitoring progress against defined Equipment Attaché team objectives, conducting basic defined research for the team and maintaining accurate records as directed.
  • Assisting Equipment Attaché team in managing travel arrangements for Senior visitors to France.

Budget Management

  • Raising invoices and purchase orders for Equipment Attaché team, understanding FCO/MOD commercial/procurement policies and ensuring best value for money.

Communications

  • Publishing on internal media as directed by Equipment Attaché team leads (FCONet, Bulletin, Newsletters and Country Profiles). Providing digital support as required.

Corporate

  • Participating in the Health & Safety, First Aid, Fire Warden activities as well as in wider Embassy corporate actions as requested.
  • Good IT skills are essential, the applicant will need to be conversant with Windows and Microsoft Products, particularly Outlook, Word and Excel;
  • Exceptional organisational skills and attention to detail;
  • Ability to use initiative and manage administrative projects to meet deadline;
  • Excellent English and French – both spoken and the ability to draft clear communication;
  • Good interpersonal and influencing skills to be able to develop and maintain a network of FR and UK contacts.
  • Experience as a Personal Assistant;
  • Knowledge of French and UK political structures and policies;
  • Some experience of the Defence and Security sectors.
25 June 2017
Administrative Assistant (AA)
Full-time, Permanent
35
Europe, Eastern Europe & Central Asia
France
Paris
British Embassy
1
EUR
2.505
1 August 2017

All appointments are subject to professional background check and satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at www.justice.gouv.fr/cjn/), two written proofs of address (utility invoices and/or bank statements) and two professional references.

The successful candidate must have pre-existing work authorization for France in order to apply. Applications must clearly indicate all nationalities held by candidates.

Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Also be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.