View Vacancy - Administrative Assistant

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Other British Government Departments (Partners across Government, including UK Visas)

Job Subcategory

NCA (National Crime Agency)

Job Description (Roles and Responsibilities)

Main purpose of job:

This role provides financial and administrative support to the British Embassy's operations in Colombia and the region.

Roles and responsibilities:

On the financial side, the purpose of this position is to coordinate and maintain accurate records of payments in compliance with financial reporting guidelines.
On the administrative side, the jobholder will provide general office support to the team across a wide spectrum of activities.
The jobholder will work closely with other colleagues in the administrative team and there will be a level of crossover between their functions and sharing of responsibilities.

Financial management and reporting (60%)

Day to day financial record keeping.
Negotiations with suppliers and processing of payments.
Ensure correct and timely submission of monthly accounts.
Ensure compliance with financial controls.

Administrative support (40%)

Assist colleagues with travel bookings and translations of official documents and correspondence.
Coordinate logistical arrangements of events.
Provide linguistic support for non-Spanish speaking trainers and visitors.
Provide general administrative support.

Essential qualifications, skills and experience

At least 3 years previous work experience in administrative tasks.

Desirable qualifications, skills and experience

Previous experience in a similar administrative role.

Application deadline

4 June 2017

Grade

Administrative Officer (AO)

Type of Position

Full-time, Long Term Contract

Working hours per week

Region

Latin America and Spanish speaking Caribbean

Country/Territory

Colombia

Location (City)

Bogota

Type of Post

British Embassy

Number of vacancies

Salary Currency

COP

Salary

3,439,836

Start Date

26 June 2017

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.