View Vacancy - Head of DIT Ministerial Visits, Business Delegations and Event Delivery, C4, New Delhi
Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Please note that due to Covid-19 outbreak, the start date of employment mentioned in the advert is tentative, subject to normal business of British High Commission. All recruitment campaigns will remain open for applications, we will progress the recruitment process as swiftly as possible and continue to review all applications, monitor progress and developments. We will be in touch with you for the interviews/ should there be further updates on the application, however given the circumstances, kindly expect some delay in response and please reach out to if you have any further questions.
The Department for International Trade (DIT) is responsible for securing UK and global prosperity by promoting international trade and investment and free trade.
This is an exciting, high profile position within the British High Commission to manage and deliver the content of highly successful commercially related VIP visits and UK Department for International Trade (DIT) events in Delhi, and to co-ordinate visits across the India network (Deputy High Commissions in Ahmedabad, Bengaluru, Chandigarh, Chennai, Hyderabad, Kolkata, Mumbai and Pune).
India is a UK Government priority and one of our most important trade and investment partners. Fundamental to this growing relationship are a steady stream of visiting UK Ministers and VIPs. Well planned and executed VIP visits can help unlock doors and business deals. They can also promote UK Government goals to increase UK-India trade and investment. Your role is to make sure these visits go smoothly, maximising on the opportunity of high-level UK presence in India, reporting to the Head of Marketing and Events in India.
Our activity usually relies heavily on face to face interactions, successful physical events, trade missions and VIP visits. The COVID-19 pandemic has refocused our efforts and increasingly your role will be to drive and deliver impactful virtual activity, ensuring effective engagement with key governmental and business stakeholders during Covid-19.
You will be responsible for managing DIT-focused ministerial and VIP visits to India; supporting our Trade and Investment teams with events; and leading on VIP, cross-sector, and/or cross-departmental events, virtual event VIP/Ministerial activities and projects as appropriate.
You will join a diverse network in India that focuses on sectors including financial services, life sciences, technology, digital and creative media, advanced engineering, defence and security, consumer goods, clean technology, renewable and infrastructure.
Due to the security clearance level required, only nationals of the following countries are eligible to apply:
The United Kingdom, EU nationals, Canada, Australia, USA and New Zealand.
Citizens of these countries must have been a resident in one of these countries for at least two of the last five years.
British citizens must also have been resident in the UK for 2 out of the previous 5 years.
However, applications will be considered from candidates working overseas in an official capacity as a representative of Her Majesty’s Government, or have lived overseas as a result of your parents’ or partner’s Government employment overseas for HMG. We will also consider those that already hold adequate UK security clearance.
Applicants who do not meet this criterion will not be considered.
Employment will be offered only after the appropriate level of security clearance is received. No relocation, housing or any other related costs or assistance will be provided.
Applicants who do not have the required qualification and experience should please abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
Your appointment will be subject to police verification and other checks including references.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Visits and Event Management
Ministerial/VIP Visits (50%)
- Overall project management of DIT Ministerial/VIP visits to India and accompanying business delegations, including by utilising project management tools and maintaining project plans. You will create and manage the VIP schedule and provide regular updates to relevant stakeholders.
- Advise on visit/event themes, content, activity and objectives; meeting potential senior partners and undertaking event ‘recces’ - advising on suitable venues, partners and event choreography for Ministerial/VIP visits/events to India.
- Act as Whitehall’s point of contact for India during a Ministerial/VIP visit and attend visit meetings/teleconferences as required. An ability and willingness to travel is important as you may be asked to accompany Ministers during their time in India.
- Draft and coordinate briefings.
- You will develop close partnerships with organisations that are central to VIP visits and DIT event delivery: Confederation of Indian Industry (CII), Federation of Indian Chambers of Commerce and Industry (FICCI), The National Institution for Transforming India (NITI Aayog), Confederation of British Industry, British Business Groups, UK India Business Council (UKIBC), the National Association of Software and Service Companies (NASSCOM) and the Ministry of Commerce.
- Support wider UK trade and investment objectives by submitting proposals for VIP/Ministerial support.
- Provide ad-hoc, non-sector support to Deputy Director and Delhi Cluster Managers.
DIT Events Delivery and Business Delegations (50%)
- Plan, manage and deliver/oversee DIT external and internal events - from concept to completion – including sending invitations, managing registrations, event promotion, securing venues, speaker and delegate management, gathering event collateral, on-site event management, and post-event reporting.
- You will be responsible for ensuring the smooth and effective running of events held at British High Commission venues and external locations for DIT - these include business receptions, panel discussions and internal events. Where events are hosted in partnership with other stakeholders, you will ensure that they are aware of and adhere to British High Commission guidelines on security, branding, and event set up/management.
- Manage DIT India’s input into UK based India events e.g. investor summits, business fairs; and other ad-hoc events
- Coordinate DIT guest lists and spreadsheets.
- Liaise closely with DIT’s external event providers.
- Work with the relevant teams and technology to realise VIP/Ministerial virtual event activity for India where required.
- For business delegations, you will manage all Delhi logistics and oversee logistics in other posts - from hotel bookings to finance
Resources managed (staff and expenditure):
The jobholder will manage 1x A2 Events, Visits and Business Delegations officer. You will also manage a visits budget.
Language requirements:
Language: English
Excellent communication skills in English with a strong attention to detail as well as the ability to engage with a diverse range of stakeholders including senior-level officials and executives.
Other skills / experience / qualifications:
Essential on arrival:
Proven project management experience preferably gained within an event management/delivery role
Working knowledge of private enterprise
Excellent communication skills and/or Marketing and Communications experience
Strong attention to detail
Ability to collaborate effectively and work in a team, both local and virtual, toward shared goals .
An understanding of the UK’s diplomatic mission to India and of the UK Government/Westminster system is desirable.
- Excellent time management skills.
- Ability to identify and resolve problems under pressure
- Ability to manage a number of projects simultaneously and to tight deadlines
- Flexible approach and attitude.
SALARY PACKAGE
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
Salary will be INR 103,256 per month together with 80% Security Allowance and an additional allowance of 18% in lieu of Provident Fund and Superannuation Fund.
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
Notional tax will be deducted if you are not liable to pay local tax. This applies to all spouses and partners of UK-based officers posted to India.
The BHC is recognised as a good employer, with a robust, fair and transparent.We have a 5-day working week, plus annual leave, public holidays,leave provision; a good organisational culture, and excellent work/life balance.
The role will require occasional work outside of office hours in order for you to facilitate the operation of evening or weekend events. The BHC operates flexible working hours to accommodate this and welcome applications from candidates who require flexible working arrangements. The workload of this job will fluctuate. There will be peaks (September – April) and lulls (May-August) according to the Parliamentary calendar.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
Learning and development opportunities (and any specific training courses to be completed):
We place a strong emphasis on learning and development. You will be encouraged to undertake developmental training and get involved in corporate activities. This role provides an excellent opportunity to build up knowledge, expertise and gain exposure to working across government. You will have access to existing and new L&D opportunities as well as wider job-relevant L&D and support for your own personal development.
Please note:
Candidates who have already applied need not apply again.
Due to the security clearance level required, only nationals of the following countries are eligible to apply:
The United Kingdom, EU nationals, Canada, Australia, USA and New Zealand.
Citizens of these countries must have been a resident in one of these countries for at least two of the last five years.
British citizens must also have been resident in the UK for 2 out of the previous 5 years.
However, applications will be considered from candidates working overseas in an official capacity as a representative of Her Majesty’s Government, or have lived overseas as a result of your parents’ or partner’s Government employment overseas for HMG. We will also consider those that already hold adequate UK security clearance.
Applicants who do not meet this criterion will not be considered.
Employment will be offered only after the appropriate level of security clearance is received. No relocation, housing or any other related costs or assistance will be provided.
Applicants who do not have the required qualification and experience should please abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
Your appointment will be subject to police verification and other checks including references.
TO APPLY-
Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. Incomplete applications will not be considered.
Please note applications without (a), (b), (c) and (d) will not be considered.
(a) Completed the Online Job Application Form
(b) Complete the Motivation segment in the online application form (In not more than 600 words)
(c) Complete the Competency segment in the online application form (In not more than 600 words)
(d) Complete this duly filled Pre Employment Questionnaire
We will accept only online applications. Please send in your online applications by 25 September 2020, 23.55pm IST.
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the application will not be considered.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
