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View Vacancy - PA to the Ambassador and DPR to the UN , and to the Ambassador and Perm.Rep. to the Conference on Disarmament (CHEG248)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
Private Office

The UK Mission to the United Nations in Geneva is part of a world-wide network, representing British interests overseas and is looking for a PA to the Ambassador and Deputy Permanent Representative to the UN and other International Organisations and to the Ambassador and Permanent Representative to the Conference on Disarmament.

Geneva is a hub of multilateral diplomacy, home to leading international agencies, think-tanks and non-governmental organisations, offering substantive opportunities to engage, influence and shape foreign policy.

This is an exciting, intellectually stimulating and challenging role at the UK Mission, offering an opportunity to work across a range of policy issues, working directly with the Ambassador, including on: human rights, global health, refugees and migration, trade, digital policy, disarmament and UN reform.

The main purpose is to provide high-quality administrative support to the Ambassador and Deputy Permanent Representative to the UN and Other International Organisations, and to the Ambassador and Permanent Representative to the Conference on Disarmament.

The role requires an extremely organised person, with excellent time-management skills and attention to detail, who is able to deal confidently with senior customers. The job-holder will need to be a good communicator, ideally with some French, comfortable handling multiple tasks and able to deliver to a high standard, sometimes under time pressure.

Main Duties / Responsibilities

PA to the Deputy Permanent Representative (60%)

Duties will include:

  • Communicating with internal and external contacts (by phone and email).
  • Managing the DPR’s diary, arranging appointments and meetings.
  • Welcoming visitors to the Mission.
  • Organising social events.
  • Assisting with travel arrangements.
  • Keeping records of expenditure.

PA to the Permanent Representative to the Conference on Disarmament (40%)

Duties will include:

  • Managing the diary, arranging appointments and meetings.
  • Organising social events.
  • Native English speaker, ideally with some French.
  • IT skills (Microsoft Office).
  • Excellent interpersonal and communication skills with a strong customer focus.
  • A team player, able to work with contacts and colleagues at all levels.
  • Personal drive and the ability to be a self-starter.
  • Strong organisational, analytical and time management skills, with excellent attention to detail.
  • Flexible, resilient under pressure and decisive, with a proven track record of delivering results to high standards, within tight deadlines.
  • Experience of work in the multilateral environment is advantageous.
Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace
19 June 2017
A1 (L)
Fixed Term, Part-Time
24
Europe, Eastern Europe & Central Asia
Switzerland
UK Permanent Representation to the Conference on Disarmament, Geneva
UK Delegation
29 August 2017

Terms and Conditions

This is a part-time position, initially on a two year fixed-term contract, for 5 working days (24 hours per week) per week, at A1 level.

The successful candidate will be subject to professional background check, security clearance and 3 months probation period.

Staff recruited locally by the UK Mission for the United Nations in Geneva are subject to Terms and Conditions of Service according to local Swiss employment law.

The UK Mission supports Learning and Development for all staff, through the use of personal development plans, supported by a funding allocation for training opportunities. This approach covers both personal skills and subject-matter knowledge.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the UK Mission in Geneva will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

This opportunity is closed to applications.