View Vacancy - FJS - Pacific CSSF Programme Officer, EO
Main purpose of job:
To support the day-to-day administration and promotion of the Pacific Conflict, Security and Stability Programme (CSSF) across ten Pacific Island Countries. Working closely with the Programme Team to ensure all aspects of the programme are effectively administered. This will include responsibility for financial management, liaison with implementers on delivery and reporting, and delivering a strong communications strategy. In addition, providing an excellent level of administrative support to the Programme Team
Roles and responsibilities/what will the jobholder be expected to achieve:
This is a great opportunity for a highly motivated individual with the ability to successfully manage a diverse set of tasks. Reporting to the CSSF Programme Manager, you will support the effective delivery of the UK’s Pacific CSSF Programme, liaising with implementation partners on events/activities and administration of contractual and financial processes. You will lead on the delivery of the communications (social/media) strategy for the Programme, in collaboration with our Public Diplomacy Team, spotting opportunities and synergies across the region to maximise media coverage. You will be required to work both independently and as part of a team and deliver high quality work. This includes, developing effective relationships with key stakeholders and monitoring project activity, outputs and outcomes. You will need to be adaptable and open to taking on new challenges. You will also provide support on briefing and reporting to London on regional priorities and related development initiatives across the Pacific. Creative thinking in order to promote the UK’s objectives will be an asset. There will be opportunities for learning and development in addition to the FCDO’s internal online training platform. As with any role, there will be occasions when the work is reactive to instructions and tasking either from London or from Post Senior Management. All staff are expected to be flexible team players willing to turn their hand to any task.
Main duties include:
- Effective administration of a range of diverse projects within the Pacific CSSF programme;
- Drafting high quality project documentation including contractual obligations, financial reporting, project progress reports and annual reviews;
- Lead on the financial management of the programme, which includes monitoring, reporting and evaluating expenditure and programme/project activities, completing commissions from London to ensure value for money and that all spend and associated activities take place as forecast and to the agreed standards and objectives;
- Developing and leading on communications activities (in consultation with local public diplomacy leads and press offices in London) in all Pacific Commonwealth countries to promote and raise the profile of the programme, involving building relationships, coordinating activities and sharing information across a wide range of diverse stakeholders;
- Supporting programme preparations/activities in the Pacific and providing support to UK missions across our regional network, including scope to support wider Post development programmes;
- Keeping up to date on local programming initiatives, attending local and regional programme related meetings and workshops, providing accurate reporting to UK network as appropriate;
- Maintaining a calendar of regional related events and deadlines;
- Supporting High Commission-related events, visits and public diplomacy activities;
- Providing administrative support to the Head of Programme and CSSF Programme Manager
Resources managed (staff and expenditure):
- CSSF programme projects worth £15m
Essential on arrival:
- Programme/project management and financial management skills
- Excellent communications skills (both written and oral)
- Communications, campaign management (or experience in public relations)
- Experience of working with government officials and other stakeholders
- Understanding of the region and UK priorities overseas
Open to Fiji citizens, permanent residents. Interstate applicants will be required to meet their own travel and relocation expenses.
No accommodation or relocation expenses are payable in connection with this position.
Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local Fiji employment law.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Learning and development opportunities:
BHC Suva has an active L&D Committee that scrutinises and oversees bids for training from members of staff. We are committed to ensuring all staff have relevant developmental training opportunities.
Normal working hours are from 08:00 - 16:15 from Mon-Thurs and 08:00 - 13:00 on Fridays.
Requests for flexible working are considered on a case by case basis but the jobholder should expect the majority of the working week in the office.
This is a 1-year renewable contract up to 3 years, subject to annual funding approval and a six-month probation period.
As a regional position, the Job Holder should expect to undertake a certain amount of regional travel to successfully support the delivery of the programme. This will be planned in advance and is unlikely to be at the last minute or unexpected.
The How We Work Statement (below) sets out the ambition we share across the FCDO for how we lead and behave towards each other, how we make decisions, and how we get the job done.
- We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.
- We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a sustainable, long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks.
- We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline."
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.