View Vacancy - Welsh Government Administrative Internship (BEL19.308)

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The Welsh Government

The British Diplomatic Missions in Brussels are part of a worldwide network, representing British political, economic and consular interests overseas, and are now recruiting for a Welsh Government Administrative Intern in Wales House Brussels.

Welsh Government Brussels Office is offering a recent graduate, or person with demonstrable equivalent experience, the opportunity to gain professional experience in Brussels, through a stagiaire (trainee) programme. The successful applicant will provide support to the team in the Office across a range of administrative, policy, communications and events related tasks.

About Welsh Government Brussels Office

The Brussels Office is responsible for leading and coordinating the interests of Welsh Government to the EU Institutions and Member States of the European Union. It co-ordinates Welsh Government’s work in Brussels on Brexit, the UK’s future relationship with the EU, Wales’ partnerships and networks with other nations and regions, and supports trade and investment. It assists in providing support to Welsh Ministers and senior officials travelling to Brussels to participate in events and other programmes of EU engagement. It monitors EU policy developments and actively engages with representatives from the EU institutions, UK counterparts and stakeholders in all areas of EU competence.

The Office undertakes a number of events to promote Wales’ interests and reputation. This is expected to expand to focus on sharing Welsh expertise, good practice and innovation to contribute to EU policy development, on learning from partners to improve policy-making and governance in Wales, and on showcasing and sharing our excellent Welsh culture, food and drink with friends and partners.

The role of the Office will evolve in response to developments on Brexit to support Welsh Government interests.

The Welsh Government Brussels Office sits within Wales House Brussels that also includes a team representing Welsh Higher Education, and an office for the National Assembly for Wales.

Main Duties and Responsibilities:

  • Work with the team to organise a number of policy, cultural and promotional events, which will on occasion entail working in the early evening;
  • Assist the team, particularly the Head of Office and Office Manager, with a range of administrative tasks, including finance, diary and travel management, and inventory;
  • Support the team on a range of tasks including horizon scanning of upcoming events and EU policy, producing reports and briefings, and attending external meetings and events;
  • Assist as first point of contact for visitors to Wales House and handle general enquiries, including on the telephone;
  • Support the team in the operation of websites and social media accounts.

The post will involve contact with the EU institutions and the UK Permanent Representation to the EU (UKRep), the representations of other EU Member States and regions, as well as key European networks. In addition to these core responsibilities, a certain degree of flexibility is inherent in the role depending on changing Office priorities, requiring a positive approach to accepting varied tasks.

  • University Degree (or equivalent professional experience);   
  • A keen interest in EU / European policy and an understanding of the EU institutions and processes;
  • A good knowledge of Welsh affairs and interest in promoting Wales’ reputation internationally;
  • Strong communication, interpersonal and team working skills;
  • Relevant academic / work / voluntary experience;
  • Good research, writing and strong IT skills including use of Microsoft Office and social media;
  • Highest level of English language (C2 Proficient User in European Framework).

  • Good level (B2) of French language, or possibly other EU languages, would be desirable;
  • Some knowledge of Welsh language would also be desirable.

16 June 2019
Internship
Full-time
36.25
Europe, Eastern Europe & Central Asia
Belgium
Brussels
British Embassy
1
EUR
1,300
2 September 2019

This is a full-time professional immersion traineeship, for 36.25 hours net for 5 working days a week. The professional immersion indemnity for this position is €1.300 per month.

Additional benefits including allowances for public transport and daily subsistence costs of €7 per work day are also provided. Interns will have access to 1 day of paid annual leave and 1 day of unpaid leave per month of employment.

The duration of the traineeship will be for 6 months, with the possibility of a further 5 months if certain conditions are met. This will be explained during interview. 

As the nature of the events-related work will occasionally entail working in the early evening, TOIL (time off in lieu) is given.

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

Visa/passport requirements: must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract. These requirements will be explained in more detail during the interview process.

It is expected that the successful candidate will start with a few days of training in Wales before travelling out to Brussels.

Professional Immersion Traineeship Requirements:

  • Be a minimum of 18 years old;
  • Proof of valid medical coverage for the period of the internship (European Health Insurance Card);
  • The successful candidates will be subject to professional background checks and security clearance;
  • Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

We expect to hold interviews in the week of 8 July in Wales, and that further details about interviews will be communicated to successful candidates in due course.

Further information

  • www.gov.wales
  • @WelshGovernment
  • @WalesinEU
  • @InvestWales
  • @FoodDrinkWales

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.