View Vacancy - JOA - Programme Manager, YON (HEO)
The British Embassy Amman has a vacancy for Programme Managers, job grade Higher Executive Officer (HEO), under the Yemen Office Network (YON).
Yemen faces one of the world’s largest humanitarian crises. More than 18 million people are estimated to need humanitarian assistance in 2024; over half of them are children, and half of the total population (17.6 million people) are severely food insecure. 4.5 million people have been driven from their homes because of the conflict. The UK is a major donor in Yemen, contributing over £1 billion since the conflict began. This role will be critical in helping deliver this aid, making sure it delivers maximum impact through our partners on the ground.
The British Government has not been in Yemen since the embassy closed in 2015 due to the conflict. The Foreign, Commonwealth and Development Office’s (FCDO) Yemen Office Network (YON) is therefore split between London, East Kilbride, Riyadh, and Amman.
The Programme Manager will be part of the Humanitarian and Resilience Team based in Amman. The jobholders will work with support from the Programme Responsible Owners (PROs), Senior Responsible Owner (SROs), and Advisers.
You will work within a complex, fast-paced, and challenging environment as part of a multidisciplinary team. The role is high profile, demanding, and exciting. YON offers some of the most interesting and challenging development opportunities available in FCDO.
Duties and responsibilities:
In this role, you will be responsible for:
- Supporting the design, mobilisation, and implementation of programmes in line with the YON Business Plan, the FCDO’s Programme Operating Framework (PrOF), and associated principles, standards, and guidance.
- Building working contextual analysis and relationships with partner organisations, donors, and other programme stakeholders in the UK, Yemen, and region.
- Administering programmes effectively to ensure that they deliver results and value for money and ensuring that all reporting and compliance tasks are completed, due diligence assessments, logframe development, and monitoring of results, annual reviews, project completion reports, and other transparency requirements.
- Regularly reviewing partner reporting and risks, troubleshooting programme issues, and escalating delivery risks as appropriate, proactively challenging whether programme controls are suitable for the environment.
- Overseeing programme finances, ensuring budgets are accurately forecasted and profiled throughout the life of the programme, and payments actively managed.
- Ensuring FCDO’s programme and financial management systems (Aid Management Platform (AMP)) and HERA are updated regularly and contain the correct programme data.
- Contributing to effective team working and wider team delivery within the YON team, including providing cover to other Programme Managers when on leave; and by actively engaging in wider FCDO and MENA programme management networks, sharing learning and experience from the Yemen Team and reporting back on key messages to the team.
The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager/ senior management and agreed with the jobholder. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis.
Key behaviours required:
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications, and risks of decisions.
- Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
- Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
Eligibility:
If you are selected for this position, we will be able to employ you as long as:
- You have the right to live and work in Jordan; and
- You receive the appropriate level of security clearance.
YON is looking for an enthusiastic and proactive team member with programme management experience, who is able to build relationships with external and internal stakeholders, and able to adopt agile and adaptive programme delivery approaches.
The ideal candidate will have:
- Robust programme management skills, including the experience of best practice financial management, including working with financial data to prepare forecasts and manage and scrutinise budgets in detail.
- Excellent organisational skills, including ability to organise workloads, set priorities, meet deadlines, and maintain close attention to detail to manage multiple projects concurrently.
- A proactive approach and a focus on continuous improvement of self and service, with an appetite to work with others to simplify processes and improve efficiency.
- Strong ability to build positive and trust-based working relationships, collaborate with partners across FCDO and external stakeholders, and work effectively as part of a team.
- Deliver quality work under tight deadlines and exercise good judgement. You will be able to manage your own personal resilience when pace and demands are high and able to work under pressure, juggling a complex and varied workload.
- Fluency in English, both written and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
- Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
In addition, we are looking for someone who can demonstrate:
- Integrity
- Honesty
- Objectivity
- Impartiality
- Experience of working on and delivering in high-risk and/ or humanitarian contexts.
- Technical knowledge in humanitarian aid or development assistance
- Experience of FCDO programme and financial management systems (such as the Aid Management Platform (AMP) and HERA).
- Arabic language skills, both written and spoken.
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of JOD 2,697 per month based on 37 hours per week.
Salary will be paid in gross, and you are expected to comply with your tax obligations through completion of a tax return to the local authorities. If exceptionally you are not liable to pay Jordanian tax, you will receive a net salary, which is minus the deduction of an equivalent level of local tax. Further information on this will be provided at interview if necessary.
This role is for a full-time employment on a permanent contract basis. The successful candidate will be subject to a 90-days probationary period (as appropriate). The appointment is subject to satisfactory local and UK security clearances. The selected candidate must have a right to live and work in Jordan.
Normal working hours at the Embassy are Sundays to Wednesdays from 08:00-15:30 and Thursdays from 08:00-15:00. The Embassy operates a flexible working policy that allows staff to work different hours as well as allowing staff to work from home one day a week, based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies. The jobholder should be flexible in their approach to hours worked as these will also be dictated by operational needs and may involve working out of hours (evenings/ weekends), especially during visits and events.
The package includes a good level of health insurance and a friendly, English-speaking work environment. We offer opportunities to develop professional skills through our Learning & Development offer. Leave entitlement is 25 days (on pro rata basis) plus 14 public holidays.
The Embassy follows a 70-20-10 model of learning. Your Line Manager will help you develop a personalised L&D plan and will share opportunities, resources, and guidance to ensure you continue your learning and achieve your full potential. You will also be encouraged to undertake developmental training and get involved in BE Amman corporate activities that offer an opportunity for professional development.
How to apply:
Interested candidates must include in their online application form
1) an updated Curriculum Vitae (CV);
2) a covering letter/ motivation essay stating how you meet the requirements of the role; and
3) specific examples in the relevant sections of the online application form of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Applications must be submitted before 23:55 Jordan local time on 16 September 2024
Applications submitted after the stated deadline will not be considered.
Internal candidates (i.e., those who are currently employed by the British Embassy Amman) applying for this position should consider informing their current line manager upon submission of their application.
Due to the large number of applications we receive, only those shortlisted for the next step of the recruitment process will be contacted.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.
The recruitment process, including security clearance, is expected to take around 2-3 months. The security clearance process includes checks available in country and in the UK, dependant on the security level required for the role and the candidate’s profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Amman is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.
This opportunity is closed to applications.