View Vacancy - Events and Marketing Officer (FRA20.128)
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
Do you enjoy organising and overseeing successful events? Are you interested in trade, marketing and communications? Are you passionate about the Franco-British relationship? Then we need you!
The Organisation
The British Embassy in Paris is part of a worldwide network, representing British political, economic, commercial and consular interests overseas. We do that here by building a great Franco-British relationship. The Embassy advises the UK government on French policy, and support close cooperation in areas such as defence, foreign policy, the EU, science and innovation, energy, sustainable development, climate change, illegal immigration and counter-terrorism. The Department for International Trade (DIT) sits within the Embassy and assists both British firms looking to develop their business in France and French companies looking to invest in the UK. We organise high quality commercial events to support both objectives and are looking for a team member to help deliver. This is a Department for International Trade role with business as a core audience, however to ensure maximum coordination the role sits within a joint Outreach and Marketing team, drawing on the support of the wider section as needed.
The Role
We are currently looking for an Events and Marketing Officer to assist in the design and delivery of commercial events held in the Embassy and Residence facilities, for example seminars, trade fairs or corporate receptions. A key aspect of the role will also be to monitor events across the France Network and spot opportunities for innovative partnerships or campaigns, which will help, build the British Embassy and DIT’s visibility in, France. You will also help manage various budgets within the team, tracking spend in different areas and delivering value for money in your choices of suppliers etc. Other duties may be added to meet business needs but will generally be in line with the overall remit of the role.
As well as being committed to excellence in event management, the successful candidate will be a real team-player, both within the immediate team and in providing ad-hoc support to DIT and wider colleagues. The ideal candidate will be creative, organized, and proactive, identifying opportunities to link policy, marketing and events in order to land a message and promote trade.
You will be required to work outside of the Embassy’s normal working hours when events are held in the early morning or evening and time off in lieu will be granted to cover this work.
In addition to working on some of our most high profile events and gaining valuable working knowledge of various teams within the Embassy, the position opens the successful candidate up to training and development opportunities and an organisation that prides itself on its staff wellbeing programmes and flexible working practices.
Main Duties and Responsibilities
Events: Plan, deliver and evaluate high quality events in support of DIT priorities. Provide advice to officers at the design stage, encouraging creativity and join-up whilst also driving high standards in events proposals from colleagues. The delivery element of the role will also involve designing and sending invitations, managing guest lists, organising event logistics. You will work closely with Residence staff and act on feedback from clients and colleagues to continually improve customer service and impact/quality of events organised. You may be asked to support the comms and marketing officers by supplying images from events for social media and campaigns.
Commercial: Where necessary, manage rental of the Embassy (Chancery) facilities to commercial clients, providing logistical support and advice, liaising with Embassy facilities management and other relevant colleagues, and overseeing/attending events on the day as required.
Systems and Partnerships: Continue harmonisation of events management processes in the Embassy facilities. Within available budgets and operational capacity, propose improvements to increase value for money or quality/impact of events. Identify and (where appropriate) build new partnerships to extend the France Network’s knowledge of, and impact and visibility in France.
Marketing Support: Support the marketing lead in suggesting marketing opportunities, sourcing quotes and engaging with suppliers. Ensure financial processes are followed correctly, and that invoices are received and paid in good time. You will set up and track accurate budgets for different events and teams.
Excellent communication skills in both French and English (Level C1*) to work with both commercial, supplier and internal stakeholders.
Experience in events management/project management.
Excellent organisational skills, accuracy and attention to detail.
Ability to forward plan and coordinate activity among a wide range of stakeholders.
Creativity and initiative, with the ability to find innovative solutions or partnerships, and constructively challenge traditional approaches.
Flexibility in working patterns and methods, including under pressure.
IT skills (Microsoft Word, Excel, Outlook, SharePoint, Access).
Strong interpersonal skills, customer focus and the ability to build strong working relations quickly to ensure the success of projects.
Budgeting and financial management skills.
Event or project management qualification.
Experience of using design software.
Experience of running commercial social media accounts.
This is a temporary contract maternity cover of 6 months.
All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at casier-judiciaire.justice.gouv.fr), two written proofs of address (utility invoices and/or bank statements) and two references.
Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.
Your application will only be considered if you follow the guidance below:
- Your application must be sent in English only.
- Your application must clearly indicate all nationalities you hold.
Visa/Passport requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.
Due to Covid 19:
You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption
Interviews will be done remotely if the existing situation determines this to be the right course of action
Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
*Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Proficient in both English and French is a prerequisite and fluency will be tested at interview.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position
This opportunity is closed to applications.
