View Vacancy - Corporate Services Support Officer (NLD20.154)
Note: Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in The Hague, part of a worldwide network of 230 Diplomatic Posts, representing British Political, Economic and Consular interests overseas is now looking for a Corporate Services Support officer.
Main purpose of job:
The Corporate services support Officer supports the Corporate Services team in a wide spectrum of Corporate Services tasks including dealing with UK Diplomat (UK based staff ) relocation administration, and administration for staff recruited locally( Local staff), IT support, purchase to pay processes and salary administration.
Roles and responsibilities:
HR administration:
Advise and assist on HR policy administration.
Administer pay uplift calculations via excel.
Keep employee databases up to date.
Administer the local staff terms and conditions of service.
Support and advise local staff on their induction, contract administration and exit procedure.
UKB staff support:
Support arriving and departing UK based staff.
Support UKB diplomats in their full induction and end of tour of service process.
Liaise with the Ministry of foreign affairs to ensure correct adherence to protocol.
Update databases and support UKB diplomats with their administration.
Purchase to Pay:
Assist with the full Purchase to pay cycle reviewing and resolving Purchase to pay queries.
IT Support /back up:
Act as back up IT support officer for general first query pre help desk support for all staff and assist with the IT update transition offering continued IT support to all staff.
Frequent opportunities exist for all staff to contribute to the wider mission by volunteering for a variety of corporate roles.
The job description is subject to changes and may evolve over time and in response to changing circumstances. The role exists as part of a team and all staff are expected to be flexible in supporting colleagues, particularly at busy times.
- Fluency in English (both written and spoken, minimum of C1 level for CEFR framework*);
- Proven experience of administration work, ideally in a Finance and HR setting;
- Budget and Finance awareness;
- Excellent organisational skills and good attention to detail;
- Ability to deliver high quality work within deadlines;
- Excellent communication skills and strong customer focus;
- Able to think logically and solve problems;
- Ability to work independently, but also with colleagues and contacts in the immediate and wider teams as appropriate;
- Excellent IT skills, especially standard MS Office applications (Word, Excel and Outlook);
- Good command of Dutch language;
- Proven experience in HR;
- Proven experience in Accounting and/or Finance;
The successful candidate will initially be offered a one year employment contract at A2 level. The base salary for this position is € 3,096.23 gross per month, based on a working week of 36 hours. In addition, an 8% annual holiday bonus and a monthly travel allowance are payable. The Embassy currently applies a performance based bonus pay model for local staff.
Applicants must be legally entitled to work in The Netherlands.
The successful candidate will undergo a professional background check; Any job offer is also provisional to a successful security clearance check. Preferred start date as soon as possible and subject to security clearance which can take time.
The Embassy encourages a culture of continuous learning. All employees have access to the Civil Service Learning platform which gives access to training to improve job specific skills. Employees are entitled to a minimum number of annual training days.
The British Embassy promotes and demonstrates the key values of Professionalism, Respect and Honesty.
Visa/Passport requirements: Candidates must currently hold the independent right to live and work in the Netherlands and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.
Additional Information (due to Covid 19):
You may experiment some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption
Interviews will be done remotely if the existing situation determines this to be the right course of action
Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Proficiency Level which comprehends that a person understand a wide range of demanding, longer texts, and recognise implicit meaning. Can express him/herself fluently and spontaneously without much obvious searching for expressions. Can use language flexibly and effectively for social, academic and professional purposes. Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
This opportunity is closed to applications.
