View Vacancy - VNM - Visits and Events Officer A2

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
Protocol, Visits and Events

Main purpose of job:

To manage, co-ordinate and deliver successful ministerial and other VIP visits and events in Ho Chi Minh City, including the Queen’s Birthday Party and events to promote the UK’s image in the City.

This is an excellent opportunity to deliver high profile visits and events that promote the UK priorities in Vietnam.  You will work closely with different teams across the Vietnam network, including colleagues in the Embassy in Hanoi.  You will have the opportunity to shape events programmes, work directly with government officials, colleagues in London and a wide range of stakeholders.    In addition, you will occasionally be required to support colleagues in other teams in the Consulate on ad-hoc tasks.

The relationship between the UK and Vietnam is growing across key areas including education, business, foreign policy and tourism.  Your role will be central to amplifying the relationship in the key areas.

The jobholder will be responsible for:

Visits

  • Operational lead for the delivery of inward visits and events for the British Consulate-General in Ho Chi Minh City; including working with colleagues to design visit and event programmes; coordinating logistical details, including transport plans; and coordinating briefing packs.
  • Leading on protocol issues for inward visits including liaison with the External Relations office, airport and other local authorities.

Events

  • Planning, organising and coordinating a range of Consulate and UKinVietnam public events, including receptions and the Queen’s Birthday Party.
  • Planning, organising, coordinating and managing external events and budgets connected to the GREAT Campaign in Vietnam.
  • Liaison with venues, suppliers, sponsors and ensuring good value for money.
  • Ensuring sufficient monitoring and evaluating mechanisms are in place and drawing together lessons learned and next steps reports.
  • Ownership of guests lists for events – issuing invitations and collating responses.

 

 

    • Fluent spoken and written Vietnamese and English
    • Organisation and time management skills
    • Customer focus and attention to detail
    • Ability to work creatively without close supervision
    • Problem solving skills and the ability to deliver under pressure
    • Good communications and networking skills
    • Experience of working with the Vietnamese government
    Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Delivering at Pace, Demonstrating Resilience
    20 January 2019
    A2 (L)
    Fixed Term
    35
    12 months
    Asia Pacific
    Vietnam
    Ho Chi Minh City
    British Consulate General
    1
    22,918,351
    11 February 2019
    4 November 2019
    The British Embassy is committed to being a learning and development organisation and encourages all staff to pursue continued learning and development in the workplace. We offer a supportive and friendly working environment where staff work to the values of: integrity, honesty, objectivity and impartiality.  Everyone is encouraged to take responsibility, be innovative and work together.

    All applications must be received before 20 January 23:55 Vietnam Standard Time.

    Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

    The successful candidate should be able to start as soon as possible.

    Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.