View Vacancy - Deputy Corporate Services Manager (DCSM)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
HR

Main purpose of job:

 

Working to the Head of Corporate Services (HCS), the is a key position within the Embassy, responsible for managing the day to day activities of the Corporate Services Team, to ensure they provide the highest quality outputs possible, in support of front-line Diplomatic staff in line with the requirements of the Embassy and of the FCO. To lead on HR matters across the Embassy. To provide expert guidance on Procurement and Finance issues in line with FCO guidance. To support the HCS, and provide cover in her absence.

 

The successful candidate will understand issues quickly, and deliver high quality outcomes efficiently and effectively. They will be reliable, bring an established knowledge (with an operational focus) of working in Caracas. They will be a natural team leader, be well organised, and at their core driven by a continuous desire to improve. They must be financially literate, a clear communicator and must strive to deliver the best possible service to customers both inside and outside the Embassy. They will be comfortable operating at all levels, confident and willing to represent the embassy in contract and supplier negotiations. They will be able to accept personal responsibility and delegate effectively.

 

As well as being a team player, the successful candidate will demonstrate high levels of personal autonomy, liaising closely with the HCS and all the teams based at the British Embassy.

You will be the principal point of contact with the FCO’s HR Hub in Washington to provide Human Resources support to the Embassy and serve as the Learning and Development Champion for the Embassy.

 

Occasional overseas travel may be required.

 

 

Roles and responsibilities :

  • Day to day operational management of the Corporate Services Team, with a particular focus on developing junior staff, and ensuring that resources are effectively managed.
  • Proactive and effective communication within the Corporate Services Team and with FCO colleagues and those from Other Government Departments resolving issues in a timely manner.
  • Deliver Value for Money (VFM) through efficient and economic use of the administration budget paying particular attention to procurement and financial procedures and internal audit recommendations



Estate Management

  • Providing advice and leading on all aspects of Contracts, Procurement and Estates.
  • Oversee the efficient and effective implementation of accommodation policy for diplomatic staff, in particular meeting financial targets whilst ensuring staff morale is maintained/improved.
  • Review of existing leases, contracts, management of rent payments and termination of contracts
  • Check and initiate tenders where necessary, working closely with the Hub, relevant team members and managing the relationship with the stakeholders.



Human Resources (HR)

  • Oversee all aspects of HR including liaison with the recruitment hub in Washington, the delivery of learning and development guidance, disciplinary and legal issues, salaries and terms and conditions of service.
  • To serve as the Learning and Development Champion for the Embassy.



Line management

  • Directly line manage 4 staff members. This includes performance management, supporting Learning and Development needs and helping the team deliver their objectives.



Deputising role

  • Deputise for and support the Head of Corporate Services in all aspects of CS work, including representing the team in relevant meetings, covering absences and ensuring all deadlines are met. Help to implement any change programmes.



Ad hoc duties

  • Carry out other duties that may reasonably be required and which are in accordance with the grading and core competencies of the job.

Essential on arrival:

  • Demonstrable leadership ability.
  • Minimum of 5 years experience (preferably more) in finance, procurement and resource management.
  • Excellent reliability, and strong interpersonal, bi lingual communication, and numeracy skills
  • Excellent written and spoken English.
  • A strong track record in delivering services to a range of internal and external customers at all levels of an internationally focussed organisation.

Desirable:

 

  • A degree in Business Administration or related financial qualifications will be a distinct advantage.
  • Experience working for an international organisation, government, diplomatic or commercial.
  • Strong experience in managing a diverse team and operating at senior management levels.
  • Strong influencing skills and be able to deal with and resolve conflict.
  • Strong knowledge of IT packages such as Microsoft Word, Excel and ideally Oracle systems and databases.

17 November 2019
Executive Officer (EO)
Full-time, Permanent
Latin America and Spanish speaking Caribbean
Venezuela
Caracas
British Embassy
1
6 January 2020

The successful candidate must be eligible to work and live in Venezuela. 


The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.