View Vacancy - Estates Officer (77/19 PTA) - FC
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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates
Main purpose of job:
This is an exciting job that offers the incumbant the opportunity to contribute to the wider Corporate Services (CS) objective specifically in the area of Estates. The job-holder plays a crucial role:
- One of the main focuses is customer service, ensuring that the estates team is providing a professional service to all clients
- Oversee the network estate, working closely with the Security and Technical Works teams to ensure the effective implementation of projects, reactive works, preventative maintenance, arrivals and departures, general estate procurement, furnishings, maintenance personnel.
Roles and responsibilities:
The below roles and responsibilities are general guidelines. They are not limited to the detail below and are subject to change from time to time with prior consultation.
- Line manager of (2) maintenance staff. Populate weekly schedules for the maintenance team ensuring that they have the correct tools etc for the duties that need to be carried out Ensure that an accurate, up to date and complete Inventory list is maintained of all British High Commission properties at all times. These duties include creating and/or updating the existing property files with standardised float/inventory pictures and lists, ensuring that inventory lists are signed and filed, updating Pyramid with changes.
- Estates administration duties. Duties include updating new arrivals and in-year moves on Pyramid, maintaining a fixed asset register for all properties, reconciling Government Procurement Cards in accordance to the required deadlines, update and maintaining property files.
- March in of new arrivals and March outs departures and/or in-year moves. These duties include march in procedures, checking/signing of inventories, preparing documents for the Estates Manager, contracting suppliers to ready the property, visual inspections, ensuring that all inventories are checked 2 weeks before staff departs and that any damaged goods or discrepancies are reported to the Estates Manager, etc.
- Prism – raising of requisitions and receipting of works once completed
- Action all maintenance requests on a daily basis, ensuring that all request are attended to in line with the Corporate Service Charter.
- Generator inspections. Duties will include maintaining the fixed asset registers, reporting, fuel and other checks.
- Action all maintenance requests on a daily basis, ensuring that all request are attended to in line with the Corporate Service Charter.
- Conduct regular property visits and highlighting any concerns to the Estates Manager.
- Assist the Compliance Officer in ensuring that the Health and Safety requirements for residential properties are in order as per FCO Guidance.
- Providing cover for the Maintenance and Stores Officer during annual leave periods
Resources managed (staff and expenditure):
- Line Management of 2 Maintenance officers
- Experience in property management facilities management
- Valid Driver’s licence
- Administration Experience
- Computer Literate
- Language - Fluent English
- Line management experience
9 December 2019
Administrative Officer (AO)
Permanent
Africa
South Africa
Pretoria
British High Commission
1
R 18,161.24
1 February 2020
Learning and development opportunities (and any specific training courses to be completed):
Appropriate training will be afforded to the successful candidate
The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants
- Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund
- Annual leave entitlement of 25 days
- Working hours per week of 36.5
- Employees recruited locally by the British High Commission in Pretoria are subject to the Terms and Conditions of Service according to local employment law in South Africa
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount
- Reference and security clearances checks will be conducted
- If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application
- Any questions you may have about this position will be answered during the interview, should you be invited
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
- Complete the application form in full as the information provided will be used for screening purposes
- Check your application before you submit, as you will not be able to make any changes once submitted
- The British High Commission will never ask you to pay a fee or money to apply for a position
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
This opportunity is closed to applications.
