View Vacancy - Residence Manager and Social Secretary (Maternity Cover)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Residence and Support Staff)
Residence Coordinator

The British Embassy in Cairo is seeking a high performing Residence Manager and Social Secretary to the Ambassador.

Main purpose of the job:

The main function of the Residence Manager and Social Secretary is to ensure the smooth and professional day-to-day running of the Residence (staff, budget, and private and public events). It requires outstanding management and administration skills and the judgement to support the Ambassador and his wife in their engagements in diplomatic, political, cultural and social activities in Cairo in line with Embassy priorities.

This is a unique and exciting role working as part of the British Embassy team in a property of great historic significance, beauty and interest to the UK and Egypt. When functioning at full capacity, thousands of people are invited to the Residence every year to events that build ties between the UK and Egypt in line with British policy.

This position offers a rare chance to initiate, develop and lead on creative and innovative events at one of the unique venues in Cairo.

Main Duties and Responsibilities:

  • Cultivate and maintain good working relationships and networks of senior level contacts in government, non-government and private sectors.
  • Maintain and update guest lists and contact databases across all sectors.
  • Manage the day to day functioning of the Residence to a high standard of efficiency and professionalism, in keeping with UK Foreign Commonwealth and Development Office (FCDO) guidelines on residences
  • Organise and co-ordinate all aspects of the Ambassador’s hosted events to a high level of professionalism, creativity and value for money, working effectively with relevant embassy staff concerned.
  • Draw up guest lists in consultation with the Ambassador and Embassy staff, send out and monitor invitations and RSVPs, assist in choosing menus, plan the setup of events, welcome guests to the Residence.
  • Ensure post-event follow up with external clients to maximise future opportunities and encourage repeat business to grow
  • Maintain accurate records of Residence activity and assets such as: Residence forward programme, contact database, inventory of stocks and residence property, government art and furnishings.
  • Manage the Residence budget in accordance with FCO standards and run an imp rest account for residence shopping (food, drinks, flowers etc), accounting for all expenditure in line with auditors’ requirements.
  • Liaise with Embassy management over Residence needs for maintenance of the house and procurement
  • Manage the team of 10 staff (including their development programmes and ongoing learning opportunities)

Key Competencies:

  • Delivering Value for Money - Involves the efficient, effective and economic use of taxpayers’ money in the delivery of public services.  It means seeking out and implementing solutions, which achieve the best mix of quality and effectiveness for the least outlay. 
  • Leading and Communicating - Effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm.
  • Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
  • Making Effective Decisions - Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice. 
  • Fluency in English and Arabic both written and spoken.
  • Ability to plan and deliver successful events; multitasking under pressure.
  • Experience of managing a budget.
  • Excellent staff management and communication skills.
  • Ability to work collaboratively with others to get results.
  • Problem solving initiative.
  • Good project management skills.
  • Experience of managing and working with a wide range of event suppliers with the ability to oversee, devise and manage operational procedures.
2 November 2020
Executive Officer (EO)
Fixed Term, Full-time
36
7 months
Middle East & North Africa
Egypt
Cairo
British Embassy
1
USD
1,343.81
1 December 2020

Remuneration:

The position is B3 (L) and the Gross Salary is USD 1,343.81 per month subject to insurance and tax as per the usual regulations based on a 36 hours per week. Flexibility is required especially during events.

No accommodation and relocation expenses are payable in connection with this position.

We offer a competitive package including medical benefits, performance related bonus, recreational facilities, opportunities for job related training & development, etc. This is for a full time employment, to cover maternity for 7 months.

The British Embassy is committed to helping staff develop in their careers through formal and informal training and coaching. A healthy and active Learning & Development committee supports staff in their goals. In addition, we have access to the substantial amount of resources that the Embassy and UK Foreign Commonwealth and Development Office’s International Academy provides.

Eligibility:

The successful candidate must have the right to live and work in Egypt.

How to Apply:

  1. An updated Curriculum Vitae
  2. A completely filled out online application form. Kindly ensure that concrete examples of each competences are provided on the application summary section of the form.
  3. A covering letter stating why you feel you have the necessary skills and competences to apply for the role.

The closing date for applications is 23:55 (Local Time) 02 November 2020.

Please note that incomplete applications or applications received after the stated deadline will not be taken into consideration.

Due to the large amount of applications, we receive only those shortlisted for the interview will be contacted.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Personal data collected will be treated in strictest confidence under the terms of the UK Data Protection Act and used for recruitment purposes only.

 

The British Embassy Cairo is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staffs recruited locally by the British Embassy are subject to Terms and Conditions of service according to local Egypt employment law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.