View Vacancy - JPN - Trade Support Officer and PA to Director - A1
To support Head of the Trade Team and Head of Operations on cross-sector activity, including business planning and performance management, and providing PA support to the Regional Director of DIT North East Asia, including diary management and travel arrangements.
Trade Team Support
- Support on ad-hoc/cross-sector events - Hands-on logistical support in booking event venues, co-ordinating Embassy transport with colleagues, arranging invitations and guest list by using ‘Experian’ invitation delivery system, co-ordinating with catering suppliers, agreeing and processing payments, organising and supporting physical set-up if required – e.g. sourcing marketing banners from Marketing Team.
- Support on process chargeable work (Overseas Market Introduction Service (OMIS)) as Overseas Manager - assigning the OMIS order to the relevant team and release the OMIS report under the OMIS system.
- Support on Trade Team budget processes
- Support Performance Reporting: collect data on delivery against targets and analyse pipeline opportunities by using in-house system
- Conduct basic research and fact checking for presentation or speeches on key export topics for the teams
- Support on regional/cross-sector missions for DIT Trade Team – Hands-on logistical support in arranging transport, accommodation for visiting trade missions of UK companies, booking venues of briefing sessions and receptions, arranging invitations and producing guest lists, co-ordinating with catering suppliers, agreeing and processing payments, organising and supporting physical set-up if required – e.g. sourcing marketing banners from Marketing Team and managing a reception desk during events.
Personal Assistant Support to the Regional DIT Director
- Diary management – setting up meetings and co-ordinating diary
- Travel arrangement – including working out logistics and booking accordingly
Support for Head of Operations in managing business planning and assessing performance against business targets for Japan and the overall NE Asia Region
- Support on business planning through collection of resource usage and completion of budget templates to instructions
- Performing other activities as required by HQ and the Director or First Secretaries
- Fluent in English (IELTS band 7 or TOEIC 875 points or above or equivalent), with experience of working in an English speaking environment.
- Japanese language skills (JLPT level 2 or equivalent).
- Working in Japan and UK commercial environment
- Strong IT skills, (including standard Microsoft Office programmes).
- On the Job Training
- Various learning and development programmes supported by DIT L & D Team
All applications must be received before 23:55 Tokyo Time, 13 December 2017.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
The successful candidate should be able to start as soon as possible.
This opportunity is closed to applications.