View Vacancy - Personal Assistant to High Commissioner (MLT19.601)
The British High Commission (BHC) in Malta is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking for a Personal Assistant to the High Commissioner.
The main purpose of the job is to work within the office of the High Commissioner, and reporting directly to him, the PA to the High Commissioner provides an interface between staff and external contacts. The PA will ensure the smooth functioning of the office of the High Commissioner including diary management and management of logistics for events, meetings and visits.
Roles and Responsibilities:
Fielding and placing telephone calls, handling enquiries, welcoming visitors, liaising with colleagues, managing IT and stationery, ensuring expenditure is paid promptly and recorded.
Manage the High Commissioner’s diary - organising his official and social programme, making appointments, setting up meetings, responding to invitations, booking travel.
Manage the High Commissioner’s correspondence – ensuring incoming and outgoing correspondence is dealt with in a professional and timely manner, drafting replies.
Organise events hosted by the High Commissioner – in partnership with the Residence Events Manager, managing database, issuing invitations, handling budgets, overseeing expenditure. Co-ordinate a major annual event.
Carrying out research, working with other High Commission teams to prepare briefing, ensuring the HC’s activity best delivers our objectives, advising on and making recommendations for meetings and follow-up.
Contributing to the wider work of the High Commission’s political, media and other teams – carrying out analysis and reporting on defined aspects, supporting the wider team by organising visits, meetings, minute taking etc.
Undertake ad-hoc tasks from across the BHC as part of the OneHMG approach.
- Professional experience directly relevant to the key duties described above;
- Fluent English (oral and written);
- Strong IT skills including Microsoft Office (Word, Excel) and internet skills;
- Excellent all-round communication skills to manage customer expectations and deliver difficult messages;
- Ability to work well in a team and independently;
- Strong problem solving skills using own judgement.
- A knowledge of UK, Maltese and EU affairs and the workings of the UK and Maltese governments;
- Maltese Language.
This is a full-time, 12 months renewable contract.
The successful candidate will be subject to confirmation of a background check and security clearance.
All applicants should have the right to live and work in Malta. The British High Commission does not sponsor work permits.
Staff recruited locally by the British High Commission in Malta are subject to Terms and Conditions of Service according to local Maltese employment law.
Visa / Passport requirements: Candidates must currently hold the independent right to live and work in Malta and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary pending EU Exit. If requirements change additional eligibility information will be shared during the recruitment process.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.
This opportunity is closed to applications.
