View Vacancy - Corporate Services Assistant - Receptionist
Main purpose of job:
Main purpose of job is to manage Reception services for the British Embassy and provide various Corporate Services role back up including Ambassador’s Personnel Assistant Backup.
Roles and responsibilities
Reception Duties
- Attending to the incoming & outgoing calls. This role includes the active screening of calls prior to passing them to concerned officers.
- Support to all Embassy staff on all telephone enquiries, directory assistance and other related issues.
- Despatching faxes. This role also includes checking that faxes are complete before passing on to officers (if incomplete, a request should be made for re- transmission). Checking the name and address on all mail received and putting it to concerned officer’s dip and every morning sorting out the news paper.
- To welcome visitors to the reception area, establish their identity & provide them assistance.
- Support Bag items delivery to concerned department.
Back up Functions
In absence of HMA PA, CSA is expected to be back up for PA HMA.
- To organise diary schedule & travel programme in consultation with other sections/external contacts, liaising as necessary with security, management section and political section.
- Draft and send correspondence (letters/emails) as & when required.
In absence of Corporate Service Assistant - Finance
- Private Billing to staff
- PRISM Housekeeping
- Requisitioner for CS department/Distribution sets.
- Process all payment
- Other adhoc duties as tasked by Corporate Services Officer.
- Previously managed reception/Customer services department in reputed organisation (at least two years).
- Good computer skills including office packages.
- Secretarial course
- Driving 4 wheelers
For British Embassy candidates, the Local Staff BHC Terms & Conditions will apply.
For other than British Embassy candidates, The total annual remuneration package for this position is NPR 475,956 which includes Provident Fund contribution.
The successful candidate will be provided with annual leaves, maternity/paternity and membership in the Embassy medical benefits scheme as per the Terms & Conditions of Services.The British Embassy in Kathmandu is part of a world-wide network of 240 Posts, representing British political, economic and consular interests overseas.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.The British Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
Working Patterns:
Core Office hours is 8.15- 1700 hours Mon- Thu & 8.15-13.15 hours on Friday
CSA will be tasked working hours considering the 27 hrs duty a week.
To Apply:
- Completed the Online Job Application Form
- Attach a detailed CV
- Appraisals of last two years ( Internal candidates only)
Please note :
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references and medical check.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed.
This opportunity is closed to applications.