View Vacancy - Defence Policy & Strategy Support Officer, Defence Policy & Nuclear Team, British Defence Staff USA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Main purpose of job:

 

Lead on a coherent and sustainable programme of senior engagement, and conduct research in support of the team’s defence strategy and policy work. Cohere the team’s think tank engagement, including arranging and attending Think Tank discussions on key topics of interests. Recruit and Manage the Policy intern twice annually.

Administrative tasks – acting as point of contact for incoming external enquiries, information management, security management, logistical support for internal and external meetings.

Roles and responsibilities / what will the jobholder be expected to achieve?:

You will undertake a range of activity, including conducting research in support of the team’s strategy and policy work by attending Think Tank discussions and events and reporting back to the team and London on the content. You will be responsible for leading a coherent and sustainable programme of visits from UK and Minsters and senior government officials. You will work flexibly within the team and provide vital support to time-critical tasks from London.


Excellent problem solving and judgement skills are essential as you will frequently need to respond to unforeseen obstacles, including last minute changes to visit programmes. You will need to demonstrate a keen attention to detail to ensure consistently high-standards for visits and meetings.


You will also act as the point of contact for incoming external enquiries, policy research, and logistical support for internal and external meetings, information management and other ad hoc administrative tasks in support of the Defence Policy team. Exceptional organisation and prioritisation skills are required as is flexibility to respond to competing team requirements.

 

You will need to work consistently well under pressure and engage confidently and effectively with staff at all levels. You will need to have effective communicating and influencing skills to engage with the military and civilian authorities as well as stakeholders and customers in the UK and US.

 

 

 

Main Duties and Responsibilities:

 Policy Support and administration of DPN section   (50%):

Conduct research for BDSUS Defence Policy & Strategy team.

·       Cohere the policy team’s think tank and congressional engagement, including through attendance at, and reporting on, think tank discussions, congressional hearings, research institutions and events. Actively monitor key topics and trends within these communities.

·       Support to the bilateral secretariat function led from London which includes ministerial correspondence, Parliamentary Questions, Freedom of Information requests, judicial engagement, briefing and reporting tasks.

·       Responsible for minutes and papers for internal Embassy meetings.

·       Regularly attend internal FCDO/BDS meetings and provide readouts for the team.

·       Providing logistical support for events and external meetings.

·       Assist the team with general administrative tasks by maintaining and updating contact lists, CVs and databases and other ad hoc requirements for the section.

·       Manage the DPN SharePoint Site and Annual Leave Tracker.

Leading on the DPN team’s preparation, organisation   and administration of Ministerial, VIP and senior official level engagements   (50%):

·       Drive and manage a coherent and sustainable programme of visits and meetings which are timed and sequenced to deliver against UK priorities.

·       Main point of contact for senior defence policy and ministerial engagement, ensuring clarity on visit/meeting objectives and our deliverables, and arranging official meetings and calls.

·       Coordinate briefings, arranging and finalising programmes for visits, often to tight deadlines, ensuring accuracy of information.

·       Maintaining a record of all visit programmes and briefing packs for future reference.

·       Manage the 3* Visits Tracker on behalf of DPN.

·       Support wider embassy and British Defence Staff events.

 

Highly developed organisational skills; Excellent written and verbal communication skills in English; Advanced skills with Microsoft Office Suite; Ability to prioritise in a fast-paced work environment, observing deadlines and achieving high quality results; Ability to work effectively with others
2 November 2021
Executive Officer (EO)
Full-time, Permanent
40
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
1
USD
$26.35
10 January 2021
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas. 
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.