View Vacancy - Deputy Estates Manager B3 (13/17 NR) INTERNAL ONLY
The Deputy Estates Manager will join the BHC Joint Corporate Services Team providing administrative and financial support to the Estates Team. The duties will include managing a budget worth 40% of the overall Post budget allocation covering rent, utilities, security and property maintenance, preparation of reports and management information and liaising with various teams to profile and forecast spends on budget lines.
Roles and responsibilities:
Finance:
- Work in conjunction with the Estates Managers to forecast and profile spends on budget lines, monitor expenditure and ensure compliance with procurement audit procedures;
- Coordinate bid preparation for the Medium Term Financial Planning exercise on rental budget, furnishings, maintenance, security and utilities budgets;
- Ensure timely reconciliations and payment of rents and utilities through preparation of requisitions or distribution sets for submission to the Global Transaction Processing Centre in Manila;
Senior Responsible Officer (SRO) for Pyramid, the Foreign Office property management system:
- Ensure that information captured in Pyramid is always up to date and accurate; ensure that returns for the Headquarters in London are completed on time;
Customer Service:
- Oversee the Estates team’s responses to enquiries and requests as assigned by the Customer Service Help Desk;
- Respond to general inquiries raised for the Estates Team through Estates’ mail boxes
- Facilitate good working relationships between Estates and suppliers ensuring that BHC retains a positive image as a client.
Procurement:
- Preparation of requisitions and receipting of goods and services in PRISM
- Coordinate purchases using a Government Procurement Card.
General
- Assisting the Estate Managers in their tasks as required
Resources managed:
2 Staff
THIS POSITION IS OPEN TO ONLY INTERNAL CANDIDATES
The successful candidate should have:
- A degree in a relevant subject and/or a relevant professional qualification;
- A minimum of 3 years experience in a similar role;
- Extensive experience of developing good working relationships with key stakeholders at all levels;
- Excellent IT skills as well as good oral and written communication skills;
- Attention to detail and initiative;
- Good customer service skills coupled with an ability to handle difficult customers.
A background in finance work, in particular budget management and forecasting, is preferred
Learning and development opportunities:
FCO Finance Training
- PRISM
- KENQUIRY
- PYRAMID
- All applicants must be legally able to work in Kenya with the correct visa/status or work permit
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- Spouses/registered partners of UK Based Staff are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.
- Reference checking and security clearances will be conducted.
- If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.
- Please note that the British High Commission in Nairobi does not at any time require any form of payment for recruitment purposes.
This opportunity is closed to applications.