View Vacancy - Corporate Services Officer (TJK24.304)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Procurement

Who we are: 

The British Embassy in Dushanbe is part of a world-wide diplomatic network, representing British political, economic and consular interests overseas. The British Embassy in Dushanbe is now looking for a Corporate Services Officer (Procurement and Estates Management). This is a part time role (60%).

We are a small, friendly and energetic team focused on promoting links between the UK and Tajikistan. Our Embassy team values trust, respect, creativity, continues learning and development, one team, openness and offers and expects high levels of responsibility. Our team is part of a wider regional team across Eastern Europe and Central Asia, and you will have opportunities to connect with colleagues across the region and in the UK.
 
The successful applicant will be encouraged to be actively involved in the corporate life of the Embassy, contributing to the wider objectives, and supporting a positive working environment. 


Main purpose of job:

This job is a new position within Corporate Services, a small and high performing team that keeps the embassy running. You will lead on two key corporate roles: procurement and accommodation services. You will also spend about a quarter of your time working on Embassy initiatives and projects, meaning the role will be varied and interesting and enable you to develop a wide range of corporate services skills. You will need to have, and will have the opportunity to further develop, the ability to work with a wide variety of stakeholders, including in London and regional hubs, to ensure we deliver a quality service.  


Roles and responsibilities: 

Procurement

You will be responsible for ensuring that we purchase goods and services in accordance with FCDO best practice and local legislation. This will include:

  • Procurement of goods and services for the Embassy and Residences;
  • For high value contracts, manage procurement in cooperation with the Procurement Hub;
  • Supplier relationship management;
  • Hera (FCDO Financial, Procurement and HR online system) housekeeping;
  • Managing Medical & Life Insurance for local staff;
  • Financial procedures including Distribution Sets, Invoices, Debit and Credit memos, Miscellaneous Receipts and Network Post Accounts, including correctly accounting for spend and reducing the risk of fraud.

Estates

In cooperation with the Facilities Team and Corporate Services Manager, you will be responsible for coordinating effective management of the Embassy estate. This will include:

  • Contact point for UK staff for accommodation issues and maintenance requests, taking forward issues with Facilities Team and tracking completion;
  • Support new UK staff with accommodation needs including property search, leases, furniture supply and purchase, etc.;
  • Health & Safety Officer, ensuring implementation of H&S recommendations, including related checks and inspections;
  • Line management and oversight of Embassy cleaner;
  • Responsibility for Embassy and residence inventory;
  • Monitoring and updating forecasts of maintenance budget and machinery, transport, medical budget lines + miscellaneous, utilities, stationery, etc.;
  • Close cooperation with Procurement and Finance Hubs;
  • Maintaining accurate and up-to-date records of leases in Planon (online accommodation housekeeping online system) in cooperation with FCDO Estates and Security Department;
  • UK Based Staff arrivals and departures management.


Other

  • Assistance with Embassy response in times of crisis;
  • Involvement in Embassy Greening initiatives;
  • The jobholder will provide cover for the Embassy’s Finance Officer when they are not available.

Our ideal candidate shows: 

  • Full professional proficiency in English and Tajik (written and spoken, minimum of C1 level for CEFR framework* or equivalent);
  • Minimum of 3 years of experience in procurement, contract management, inventory keeping or similar (data management);
  • Minimum of 1 year of budget management (tracking expenses, bookkeeping, and finance management);
  • Some experience of people management/line management;
  • IT proficiency – MS 365 Office; 
  • Excellent organisational skills, particularly attention to detail.

Nice to have: 

  • Full professional proficiency in Russian (written and spoken, minimum of C1 level for CEFR framework* or equivalent);
  • Experience of managing initiatives or projects from concept to delivery.
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
15 September 2024
Administrative Officer (AO)
Part-Time, Fixed term, with possibility of renewal
21
Europe, Eastern Europe & Central Asia
Tajikistan
Dushanbe
British Embassy
1
USD
$ 617 (gross)
monthly
28 October 2024

This is a part - time, fixed-term position for 12 months with possibility of extension, 21 hours per week.

The successful candidate will be subject to confirmation of a professional background check and security clearance.

All applicants should have the right to live and work in Tajikistan. The British Embassy does not sponsor applications for work permits.

Staff recruited locally by the British Embassy in Dushanbe are subject to Terms and Conditions of Service according to local employment law.

Visa / passport requirements: must currently hold the independent right to live and work in Tajikistan and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Why should you join us? 

  • Office laptop and mobile phone with local corporate number sim-card are provided.
  • Transport allowance and medical insurance are provided.
  • Onboarding and job-related L&D opportunities are available.
  • The Embassy is located in the centre of the town close to all amenities.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

Please note: Common European Framework of Reference for Languages*: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information, please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed. 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.