View Vacancy - PA to the Minister-Counsellor for Economic Affairs, Strategy and Communications - British Embassy Tokyo
The purpose of the British Embassy (BE) in Tokyo is to promote the British Government’s prosperity, security and consular interests in Japan.
Personal Assistant to the Minister-Counsellor for Economic Affairs, Strategy and Communications is a challenging and exciting position, offering opportunities for a self-starting member of staff.
Main Duties
Administrative support to Minister Counsellor for Economic Affairs, Strategy and Communications, including:
- Diary management, arrangements of appointments, lunches, receptions, dinners, and travel, including through collaborative work with colleagues across the Embassy and with key internal interlocutors.
- Proactive management of Minister-Counsellor’s emails, including prioritisation of emails for Minister-Counsellor’s attention and responding to emails where appropriate.
- Coordinating some work across the department eg leave chart, forward look of reporting.
- Coordinating written work (including collation of responses, ensuring these cover the required ground and editing/ seeking further information to form a coherent final piece of work) covering activity across the department eg requests for a monthly update, coordinating a team response to a request for views on a new initiative.
- On occasion, Japanese language assistance will also be required.
Administrative support to the 3 Economic Affairs teams: Science and Innovation, Trade and Economics and Global Challenge. This requires a flexible and proactive approach and enthusiasm but will include:
- Budget management for all teams, as well as stationary, subscriptions and other requisitioning needs.
- Administrative support for all teams when needed including making meeting appointments.
- Management of public enquiries relating to the work of the three teams.
- Management of events (including receptions and dinners) for the group.
Benefit package includes:
- The job is being offered as a permanent contract subject to a 6 month probation period
- Working hours: Monday to Friday, generally 0900-1730 with flexible working opportunities and occasional out of hours working required if possible
- Salary of JPY 276,000 per month with 1 month bonus equivalents payable in June and December (Note: Salary may be reduced due to tax status)
- Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
- 24 days paid annual leave (calculated pro rata)
- Health Insurance and Employee pension (kenko hoken/kosei nenkin)
- Employment Insurance (koyou hoken)
- Excellent training and development opportunities
- Expected interview date is week beginning 13 March 2017. You may be asked to complete a practical test as part of the interview.
- Start date: 27 March 2017, or as soon as possible thereafter.
The successful candidate(s) must also be able to demonstrate that they meet the following competences at interview.
Competence 1: Making Effective Decisions
Competence 2: Delivering at Pace
Competence 3: Managing a Quality Service
Competence 4: Collaborating and Partnering
Competence 5: Changing and Improving
Competence 6: Demonstrating resilience
Our Values
As part of the Foreign and Commonwealth Office (FCO) the Embassy/Consulate-General aims for excellence by:
- Taking responsibility
- Encouraging innovation
- Working together
Our values support a vibrant culture where all staff takes on stretching responsibilities, where ideas thrive and the status quo can be fearlessly challenged. We work together effectively with all our partners to make a greater difference for the UK
This opportunity is closed to applications.