View Vacancy - SH - Residence Manager (Part-Time), A2(L)
Main purpose of the role:
The Residence Manager will be responsible for managing to the highest standards, all aspects of running the Consul-General’s official Residence and its staff. The position will require a proactive, creative and practical hands-on approach to ensure the smooth, efficient, and cost-effective operation of the Residence. The Residence Manager’s role requires excellent interpersonal skills to liaise with the Consul-General, a wide range of Consulate staff, outside suppliers and guests, building management office and a flexible approach to both their work and working schedule.
Roles and responsibilities:
To manage the Consul General’s official Residence, including:
- In consultation with the Consul-General, oversee the design and delivery of events at the Residence from small functions to large events; Be present at events to assist the CG and guests, and to ensure events run to plan; 10%
- Coordinating and supervising reception arrangements, preparing menus and table plans and place cards; 5%.
- Responsibility for the Residence budget and accounts, and maintain food and drink stock levels. 5%
- To liaise with the Consul-General’s PA and Section heads on weekly programme and the set up and logistical arrangements for events; Coordination of consulate staff and contractors involved in residence events. 10%
- In conjunction with Department for International Trade in Shanghai, utilise and showcase UK products and ingredients, for example through menus, furniture, art displays, table decorations and toiletries; 5%
- To supervise the cleanliness and tidiness of the Residence and efficiency of the laundry and kitchen, ensuring the highest standards. Liaise with building management office to ensure the Residence is well maintained. 10%
- To ensure the furniture, furnishings, domestic equipment and all other official property and personal effects are properly safeguarded, maintained and replaced where necessary. In conjunction with Facilities Management, maintaining up to date inventories. Update the FCO asset list regularly. 5%
- Strong communication and interpersonal skills.
- Ability to work under own initiative with minimal supervision, and at times under pressure.
- Flexibility to work some evenings and weekends.
- Ability to work effectively as part of a small team.
- Relevant working experience in an international standard hotel, diplomatic residence or equivalent and /or experience in event management, housekeeping and catering.
We offer a competitive package, which includes basic salary, good leave entitlement, and insurance plan etc. The monthly gross salary is RMB7,702/ month for British and RMB 5,498.5 for Chinese. We also offer excellent development opportunities and a 11-days annual leave entitlement for 50% part-time staff. Conditioned working hours are 17.5 hours/ week and flexible working can be arranged upon personal needs. There are occasions when the jobholder needs to work on, and be present at, events in the Residence in the evening or (very rarely) weekend. Working in the evenings and some weekends can be expected of the jobholder, but we do compensate employees by offering time off in lieu (TOIL).
This is a 1 year fixed term position in Shanghai, and will be extended subject to performance and availability of funding.
Any other information (or specific local Post requirements):
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain a local work permit
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local employment law.
Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.
The Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
Please note that your application must be submitted before 23:55 (China Standard Time) on the day mentioned in the above field “Application deadline”.
Due to the Covid-19 outbreak in China, the China Network is operating at reduced capacity. There may therefore be a delaying in review applications.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
You may check your online FCO application centre for any updates.
This opportunity is closed to applications.
