View Vacancy - Accounts Payable Input/Compliance Officer

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Main purpose of job

Responsible for the input of all invoices (personal and non commercial contract invoices) received by Claims Processing Centre for payment.   The commercial payments officer is also responsible for verifying and processing invoices and associated VAT charges for payment.

Manage the compliance check for all claims submitted through the BDS-US online claims system in accordance with JSP 752 and the Civilian Policy Rules and Guidance.


Roles and responsibilities

  • Verify and input all commercial and non commercial claims against the invoices received within CPC ensuring they are within the contract restrictions and budgetary approval prior to certification and payment. Reject invoices which cannot be input for processing.
  • Input of non-commercial contract invoices which have been authorized by the appropriate budget holder IPT.
  • Request supplier setup for companies which have not been previously paid by BDS-US.
  • Preparation and payment of the BDS-US payroll payment runs including: monthly allotments, supplementary payments, monthly rental allowances and misc payments.
  • Preparation and payment of the monthly house lease payment run.
  • Voucher Custodian/ Archive submission to UK
  • Manage the online claims mailbox, printing electronically received compliance checks, responding to customer queries.
  • Undertake the necessary compliance checks for all claims submitted through the BDS-US online claim system accordance with JSP752 and Civilian Policy Rules and Guidance, seek recovery of any overpayments and refer any inconsistencies to Claims Processing Manager.
  • Maintain and update the compliance database, ensuring all supporting documentation is received or non receipted checks are notified.
  • Release monthly invoices against other government departments, using UK Systems Bill Direct/Iris
  • Monitor the Outstanding Advances, liaising with departments to get evidence to support recoveries or write off’s. Sending recoveries reminders to personnel
  • Report suspected misuse of government monies to the Claims Processing Manager
  • Inform individuals of any erroneous claims and seek recovery action

 

Additional Duties

  • Undertaking Ad-hoc duties as required by Claims Processing/Accounts Payable Manager.
  • To provide leave coverage for Cashier/Accounts Payable Officer as required.

  • Excellent It Skills, Microsoft Office 365 to include Excel and Word

  • 1-3 years Administrative Experience.

  • Experience working in a customer service environment.

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office.  Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa.  All selected candidates are subject to background checks and will require a security clearance prior to starting work. 
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.

18 August 2020
Administrative Assistant (AA)
Permanent
40
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
USD
$18.00
5 October 2020
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. 
Staff recruited locally are subject to terms and conditions of service in accordance with US, state, and/or local employment law.
Individuals who are not a US taxpaying citizen will be paid a net salary based on a simulated US tax status.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted.  Please no phone calls.  Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone.  We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.