View Vacancy - MNL - Regional Procurement Lead (Sourcing Specialist), EO [Permanent & Temporary Roles]
The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s WORC Values of Wellbeing, Opportunity, Respect and Collaboration.
MAIN PURPOSE OF THE JOB:
To work as part of the Regional Procurement Team in Manila handling procurement requirements for Asia Pacific, Middle East & North Africa regions. Working with customers, suppliers and other stakeholders on all aspects of Procurement including spend analysis and reporting. Perform other duties as assigned.
This position is based in Manila as part of the overall Regional Corporate Services Hub. Working hours will reflect the customer needs across the regions.
ROLES & RESPONSIBILITIES:
1. Delivery of Regional Procurement Projects with lifetime value exceeding £25,000 (60%)
Managing the tender process of assigned procurements/contract-related goods, services or work projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, deciding on and running the most appropriate route to market; i.e. Invitations to Tender (ITT), Request for Proposals (RFP), Request for Quotations (RFQ) and other suitable procurement routes, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, agreement of contracts and management and closure of contracts, ensuring that they meet legal, audit, HM Treasury and Cabinet Office requirements.
2. Identifying Regional Opportunities (20%)
To work closely with colleagues at UK’s Embassies and Consulates in the region and Procurement Category Teams in the UK to deliver Procurement activity to a standardised process, proactively seeking opportunities to buy efficiently through common procurement routes or approaches to market and opportunities to aggregate requirements across Posts and other government partners.
3. Supplier and Contract Management (10%)
To review, report and manage contract and framework use in the region, to act as the Supplier Relationship Manager where appropriate for regional suppliers including resolution of contractual disputes, taking appropriate action to protect the FCDO’s interest. Building contract management capability amongst stakeholders
4. Stakeholder / Account Management (10%)
Act as Account Manager for procurement related activities for your assigned countries. Stakeholder engagement and management is critical in order to draw out and develop procurement specifications, procurement routes and evaluate bids in a collaborative manner
This role is open for  permanent &  fixed term role for 12months.
- Language: English
- Level of language required : Operational – Extensive
ESSENTIAL SKILLS / EXPERIENCE / QUALIFICATIONS /:
- BS degree in business management/finance related course or equivalent experience
- Strategic Sourcing & Tendering Experience; including end to end procurement and category management.
- Customer Engagement / Dealing with Stakeholders at different levels within the organisation
- Working in a multinational environment across multiple time zones
- Contract Management Experience
- CIPS Level 4 or equivalent qualification from other Professional Procurement Organisations
- Project Management Experience
The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January), extensive medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Candidates are expected to have a valid NBI Clearance.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Kindly be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
Note : All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.