View Vacancy - KL - Corporate Services Officer (Finance), A2 (L)
The main purpose of this job is to work with the Corporate Services and Finance Manager to lead on our Purchase2Pay (P2P) process and OneHMG re-chargeable service platform at Post to ensure the British High Commission is fully audit compliant and our budgets are in good order.
You will do this by supporting our Finance Manager reconcile our budget lines by completing relevant journal reversals etc and lead on administering our accounts receivable lines generating receipts, debit memos and miscellaneous receipts to insure all income received is accounted for and recorded accurately ensuring 100% accuracy and compliance with FCO guidelines.
You will also be responsible for identifying what from BHC invoices need to be re-charged back to our Partners Across Government (PAGs) compiling invoices and receipting income appropriately.
In order to do this job successfully you will need to work alongside our PAG colleagues, the Residence as well as Corporate Services Team to ensure that all budget lines are accurate and reflect spend and income.
Where appropriate you will be responsible for helping train others in the P2P process at Post and lead on BHC’s financial compliance, in order to do so you will need to develop good relationships across all teams at the High Commission and be open to helping and supporting colleagues through our internal financial platform.
Roles and responsibilities:
An internal understanding of the FCO’s financial and procurement compliance processes.
- Lead on Purchase to Pay (P2P) and Expense process at Post and ensure compliance with internal procurement process;
- Complete reconciliation forms to manage accounts payable and receivable
- Reconciling our PPR with invoices paid
- Maintain and update Post on any changes to PtP process; act as local advisor on processes, working with regional Finance Hub.
- Support training on processes
Oversight of the OneHMG charging mechanism
- Calculate charges for our PAGs, generating appropriate invoices and receiving money appropriately
- Ensure moneys received are banked and recorded appropriately physically and on financial platforms.
- Completing appropriate journal requests where appropriate to ensure budgets are accurately reflected
- Supporting the Finance Manager ensuring the process is running smoothly
As required:
- Working with the Residence to support the Accounts Receivable process
- Ensure that Regional Hub team receive the correct documentation for Finance & Procurement related matters, including details of payments made for invoices, Supplier forms, payment requests, and assist with any queries.
- Support Finance Manager on local Finance related projects.
- Good record keeping
Good relationships across the British High Commission and with our financial Hub in Manila and Finance Team is essential for successful delivery of this job.
- Relevant experience in Accounting / Finance and general exposure in procurement practices
- Administrative experience preferably in finance, particularly in Purchase to Pay (P2P) and expense process
- Fluent in both written and spoken English
- Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
- Experience in accounting/invoicing and receipting a chargeable-services platform
- Bahasa Malaysia
The British High Commission offers a competitive remuneration package, benefits, a leave entitlement of 20 days per annum and extensive Learning and Development opportunities. Specific training and mentoring will be provided to the successful candidate.
The British High Commission is proud of its L&D offer to staff, which works hard to provide a comprehensive L&D offer. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. The job-holder will be required to take some specific training courses related to their role – some of which may be overseas in our financial Hub in Manila. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British High commission are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain work authorisation in Malaysia in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
All applications must be received before 23:55 on 01 February 2019.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information request. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
The successful candidate should be able to start as soon as possible.
Please check your application centre regularly for any update on your application.
This opportunity is closed to applications.
