View Vacancy - HR Administrative Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Main purpose of job:

As the BDSUS Administrative Assistant (Information Support Officer):

Responsible for the development and implementation of the British Defence Staff - United States (BDSUS) J1 Team communication plan, including pushing information to the BDSUS footprint, exploiting tools such as WordPress website management, SharePoint, Defence Connect and WhatsApp.

Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Serve as main management on the BDSUS information website, including creating, maintaining, and editing pages where required.
  • Manage and distribute information through use of internal database to a variety of stakeholders.
  • Analyse and present relevant data to stakeholders.
  • Implement the BDSUS J1 Team communication plan, including pushing information to the BDSUS footprint, exploiting tools such as WordPress, SharePoint, Defence Connect and WhatsApp and PDF Software.
  • Lead in developing BDSUS J1 Team SharePoint site and Information Management (IM) capabilities on SharePoint, in line with current Ministry of Defence (MOD) policy.
  • Liaise with the Information Hub (iHub) to ensure BDSUS J1 Team members have the correct user privileges and access to the team file system.
  • Advise on, and be responsible for, the BDSUS J1 Team file plan to achieve business requirements including creating, maintaining and deleting team shared drive folders where required.
  • Manage document and record holdings including storing and applying metadata to documents.
  • Contribute to the development of a Continuous Improvement (CI) culture in the BDSUS J1 Team by providing advice on collaborative tools and directing their use in team Information Management (IM).
  • Manage The J1 Contact List
  • Providing extra resilience to BDSUS J1 Support Officer desks when required.
  • Support wider Embassy and Defence Staff cross-functional initiatives.

Essential on arrival:

  • Relevant work experience or IT based qualifications.
  • Ability to work with databases and software.
  • Excellent oral and written communication skills.
  • Excellent time management skills.
  • Ability to multi task with strong organisational skills.
  • Ability to handle confidential employee issues/information and dealing with employees in a friendly and sensitive manner.
  • Must be able to work independently and as a part of team.
  • Proficient in all MS Office 365 applications, specifically Word, Excel and PowerPoint.

 


Desirable:

  • Knowledge and experience of working with PDFs.
  • Knowledge and experience of MS SharePoint.
  • Knowledge and experience of Web Design/Management.
Changing and Improving, Managing a Quality Service
12 December 2021
Administrative Assistant (AA)
Full-time, Permanent
40
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
1
USD
$21.36 per hour
7 February 2022

List in Additional Information: The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Internal candidates must inform their supervisor before they apply to a different position.


Only successful candidates will be contacted.  Please no phone calls.  Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.


The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone.  We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

Working patterns:

The British Government recognises the importance of a diverse workforce and the importance of flexible working to achieve that. Working hours in this role can potentially be flexed to meet the needs of individuals, but this post is not suitable for job share or reduced hours.

Learning and development opportunities (and any specific training courses to be completed):

On taking up post you must complete Data Protection training which is mandated for this post. You will receive in house training on defence computer systems as required.   The learning and development opportunities, including through formal training courses, are excellent.

Any other information (or specific local Post requirements):

 Due to the impact of the pandemic many BDSUS personnel are working from home for at least part of the week.  This post may also do so although the longer term goal is to return to office based work.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.