View Vacancy - Corporate Services Manager (MLT21.165)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption.

The British High Commission (BHC) in Malta is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking for a dedicated Corporate Services Manager.

The main purpose of this role is to: manage the corporate services needs of the High Commission; lead an efficient, cost effective and professional team to deliver all services to the wider team and also to manage the Human Resources, Finance and Procurement services whilst ensuring compliance with regulations.


Main Duties and Responsbilities:

  • Managing the Corporate Services Team with direct line management responsibilities for 3 people;
  • Managing the local budget in close liaison with the Procurement / Finance Hub in Vilnius.
    • Implementing corporate policies and best practices on procurement, ensuring the mission achieves maximum value for money;
    • Preparing annual, monthly and ad hoc budget reports as necessary;
    • Ensuring compliance with correct accounting procedures and that appropriate key performance indicators are met;
    • Managing and supervising the Estate; this will include rental policy, lease negotiations, working within Foreign Commonwealth Office guidelines and implementing accommodation policy;
    • Overseeing and implementing HR policies, including terms and conditions of service and compliance with local labour law;
    • Overall day to day management of embassy e.g. travel, transport, updating post report, cost of living allowance returns, new arrivals – heavy baggage and Unaccompanied Air Freight, welcome packs, local procurement and supplier contact;
    • Presenting financial and policy information to senior audiences.
  • Fluency in English (both oral and written, minimum C1 level*);
  • Professional experience directly relevant to the key duties described above;
  • Excellent customer services skills;
  • Experience of staff management or holding leadership positions;
  • Strong IT skills including Microsoft Office, particularly Excel;
  • Strong numeracy skills and budget management experience;
  • Project management experience.
  • Maltese speaker (although not essential for this role);
  • Event management;
  • Driving Licence.
26 May 2021
Executive Officer (EO)
Full-time, Fixed term, with possibility of renewal
35
Europe, Eastern Europe & Central Asia
Malta
Valletta
British High Commission
1
EUR
2181.74
1 July 2021

This is a full-time of 35 hours/week, 12 months renewable contract.

The successful candidate will be subject to confirmation of a background check and security clearance.

All applicants should have the right to live and work in Malta. The British High Commission does not sponsor work permits.

Staff recruited locally by the British High Commission in Malta are subject to Terms and Conditions of Service according to local Maltese employment law.

Visa/Passport requirements: candidates must currently hold the independent right to live and work in Malta and be prepared to ensure that right remains throughout the scope of the contract. The successful candidate will be subject to professional background and security clearance.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment  indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Additional Information (due to COVID 19):

  • You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
  • Interviews will be done remotely if the existing situation determines this to be the right course of action;

  • Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.