View Vacancy - Transport Manager, Grade - EO, Islamabad

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
Procurement

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’

Main purpose of job:

The Transport Manager holds the responsibility for the development, performance and maintenance of all of the organisation’s driver team and transport pool to produce an efficient transport service, maximising service, performance, value and profitability against pre-agreed targets.

The Transport Manager manages all aspects of the transport fleet for BHC Islamabad & Lahore, which include, but are not limited to maintaining all vehicles in accordance to UK guidance and local laws, maintaining detailed records of vehicle servicing and inspections, ensure prompt and minimal down time on repair vehicles, scheduling/rotating of vehicles for operational efficiency, manage transport kits including updating registers of first aid kits, drivers first aid training, analysing data to increase operational efficiency, developing strategies for greater fuel efficiency, etc.  He/she also has oversight of the Transport Admin team and the team of highly skilled BHC drivers.

Roles and responsibilities / what will the jobholder be expected to achieve?

Transport Operations: 

  • Lead the transport team and full transport operation of the BHC, which include the oversight and monitoring of driver behaviour, ensuring a high level of customer service and professionalism.
  • Oversight of team implementing transport bookings to ensure compliance and consistency, ensuring drivers shift system is functioning correctly so that overtime is kept at a minimum, resolving all HR aspects of the transport pool and ensure mandatory training is completed regularly. Monthly monitoring and reporting on vehicle tracking system to improve driving skills.
  • Ensure drivers who have advanced/specialist armoured driving skills are current, up to date and within allowable periods – plan for these skills renewals well in advance to ensure any budgetary requirements are planned for within the section’s budget allocation.

Transport Fleet Management: 

  • Manage the transport fleet rotation which includes updating and maintaining the fleet asset register and 5-year rotation strategy.
  • Preparing of annual capital purchase bids for the transport section, plants and house generators keeping in view efficiency, effectiveness and value for the money.
  • Disposing/releasing transport which are over mileage and depreciated vehicles and organising those recommended for auction/return back and updating the fixed asset registers.
  • Liase with garage team to develop a systematic mechanism to ensure all vehicles are roadworthy and schedule for repairs as necessary.
  • Maintain Armoured Vehicle (AV) register and ensure appropriate milestones of such are updated and repaired to a standard as agreed by FCDO policy.

Visits

  • Support and Assist transport requests for (V)VIP visits and work with/prepare these visit plans in close coordination with the VIP visit officer.
  • Ensure drivers allocated to VIP visits have advanced driving skills which are current and up to date.
  • Manage and Organise transport for teams organising and attending Lahore key events, such as KBP.

General duties

  • Oversee and ensure any official travel which result in issues such as
  • Accident
  • Damage to vehicle and/or driver/passengers are reported and dealt with immediately, including submission of a formal report which is submitted to Procurement Lead/or/Corporate Services Manager and provide a recommended action to be taken as appropriate and when necessary.
  • Checking fuel supplies and ensuring fuel consumption is in line with expected outputs.
  • Prepare budget for fuel purchases, notifying manager and finance if cost rises substantially, ensuring an explanation of the reason behind this.
  • Manage fuel suppliers' engagement and ensure payments are completed promptly.
  • Prepare monthly reports of vehicles and fuel, indicating any areas that need attention (i.e. sudden surge in fuel consumption) and provide a rationale/reasoning for the issue(s).
  • Ensure drivers have the appropriate licence for the vehicle they are driving.
  • Drivers take the right number of breaks and periods of daily and weekly rest based on the relevant regulations which apply.
  • Ensure drivers record their duty, driving time and rest breaks on the appropriate equipment or in drivers’ hours books and their records are being handed back for inspection as required.
  • Manage request for Uniforms for drivers.
  • Implement the drivers code of conduct and ensure that drivers rest/waiting rooms are maintained to living standard comparable to rest of office and housing accommodation on BHC property.
  • Prepare Drivers weekly rotas.

Resources managed (staff and expenditure):

Line Management: 2 x AA

Budget:  Approximately £120,000.00 P.A.

Language requirements:

Language: English and Urdu

 Level of language required: Fluent.

Learning and development opportunities (and any specific training courses to be completed):

 The role is a great opportunity to work for the British government. You would learn how a High Commission operates, have exposure to a wide range of people and skills. You would have access to cross-mission L&D opportunities, as well as in-house training in how the UK government responds in a crisis.

 Working patterns:

 If the job is suitable for flexible working patterns, please provide details:  

 Mainly office based at BHC Islamabad.

Any other information (or specific local Post requirements):

This is a challenging role and is suited to a dynamic, self-starter with a proven track record. We are looking for someone who is confident and can solve problems and launch themselves into new tasks with energy and enthusiasm. You will be working with close collaboration with the transport team, drivers and the entire BHC mission with a wide range of people from different backgrounds, including other government departments.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

 

 

Essential skills / experience / qualifications:

Graduate calibre and qualified by experience, ideally with relevant post-graduate or professional qualification.

Experience:

  • Minimum 8 years in logistics/transport management
  • Excellent oral and written communication skills in English
  • Excellent working knowledge of MS Office-Word, Excel, Power Point, Intra- Internet, e-mail applications

 

Desirable Skills/Experience:

  • Proven track record of working to deadlines and meeting targets.
  • Flexibility, willingness and ability to adapt to change.
  • A persuasive negotiator
  • Focuses on expected impact and results and responds positively to feedback.
  • Promotes teamwork.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Supports the team in building strong relationships with internal and external stakeholders.
  • Strong interpersonal skills, and ability to remain calm, in control and good humoured under pressure.
  • Ability to prioritize assignments and requirements and multitask as needed.
  • Demonstrates skills to liaise and work with varied stakeholders.
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Leadership
28 March 2023
Executive Officer (EO)
Full-time, Permanent
41
South Asia & Afghanistan
Pakistan
Islamabad
British High Commission
1
PKR
PKR 174,259 Per Month
1 May 2023

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC Candidates salary will be all-inclusive of PKR 174,259 per month.  

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 

Around half of our work forces are women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

To Apply: 

Please note applications without (a) and (b) will not be considered.

A.    Complete the Online Application Form

B.    Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 28th March 2023 (latest by 23:55 hours PKT).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.