View Vacancy - Finance Officer- Internal Only

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Main purpose of job:


The Corporate Services (CS) Team is responsible for the efficient and professional day-to-day running of the British Embassy in Santiago.

 

The Finance Officer is a key member of the team, and reports directly to the Deputy Corporate Services Manager (DCSM) delivering a wide range of streamlined and efficient finance and accounts processes.


 

Roles and responsibilities:

 

Ensure all finance and Purchase to Pay (P2P) procurement processes are followed in line with policies and guidelines, including timely supplier and staff payments, reconciliations, and official bank liaison, completing finance returns to the Regional Finance Hub, the Global Transaction Processing Centre (GTPC) and our London Head Office.

 

  • Accounting:
    • Ensure bank account balances are maintained at optimal level. Monitor bank balances, return/request funds to/from the UK as necessary. Maintain a good relationship with local banks.

    • Assist CSM in ensuring compliance with correct accounting procedures and that Financial Performance and Compliance Indicators are met.

    • In charge of two cash boxes (CLP and USD): Administration and monitoring of the replenishment of the cash boxes for the Embassy and Residence. Ensure appropriate cash box balances are kept by processing transfer of funds from local bank.

    • Prepare payment register. Review documents.

    • Process all bank wire payments (national and international) and elaboration of cheques for payment to suppliers.

    • Work with Residence manager on Income Generation procedures.

  • Finance:
    • Support the DCSM and CSM with budget management and financial planning
    • Secretariat to the Embassy Programme Board
    • Coordinate budget tracking and availability for events and visits, like: Queen’s Birthday Party, Royal Visits or VVIP visits that involve across Embassy coordination.
    • Provide financial guidance to Embassy staff
    • Prepare returns to the UK and Hub, like: MTFP, OAR, Fixed asset report, etc.
  • Salaries
    • Be in charge of processing monthly salaries
    • Process social securities for local staff






             



            Essential on arrival: Intermediate level of Microsoft office (mainly Excel and Word).


            Language: Spanish and English

            Level of language required: Intermediate written and spoken


             


            Desirable: Experience working on Finance. Basic knowledge of local labour legislation. Experience working with Cash.


            23 June 2019
            Administrative Officer (AO)
            Full-time, Permanent
            36
            Latin America and Spanish speaking Caribbean
            Chile
            Santiago
            British Embassy
            1
            CLP 1,357,493 gross salary and CLP 74,000 meals allowance
            8 July 2019
            Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

            This opportunity is closed to applications.