View Vacancy - NZW - Executive Assistant to the Deputy High Commissioner, A2 (L)
The British High Commission in Wellington is part of a world-wide network of 270 Posts, representing British political, economic, and consular interests overseas. We are currently looking to recruit an Executive Assistant to the Deputy High Commissioner based in the British High Commission in Wellington.
The main purpose of the Executive Assistant is to provide high quality organisational support to the Deputy High Commissioner (DHC).
Position responsibilities include:
- Manage all aspects of the Deputy High Commissioner’s diary.
- Arrange meetings/breakfast/lunches for the DHC with contacts in Wellington and across New Zealand.
- Co-ordinate with the High Commission team, residence manager and chauffeur as necessary to reflect the DHC’s personal and representational needs.
- Organise internal meetings, collate and distribute briefing and information ahead of meetings, liaising with the British Consulate in Auckland, British High Commission in Canberra, and the Foreign and Commonwealth Office in London and other posts when necessary.
- Screen all invitations and in consultation with the DHC accept/decline accordingly.
- Arrange for the DHC to undertake representational duties in lieu of the High Commissioner.
- Book all domestic and international flights and accommodation using the travel agency nominated by Corporate Services or on line.
- Pull together and manage programmes for domestic or overseas travel.
- Routinely review, profile and account for DHC’s travel, business hospitality and representational spend within advised budgets and ensure Corporate Services Manager is kept updated with anticipated variances;
- Manage the DHC’s Corporate Credit Card in accordance with Foreign and Commonwealth Office procedures.
- Typing from manuscript and audio, opening mail/registering documents
- Manage high volume of emails and telephone calls on a wide range of subjects (from internal and external contacts and the general public);
- Meet and greet visitors;
- Be familiar with the process of setting up video conferences and arrange when required.
- Scan / photocopying documents;
- Draft letters;
- Minute taking;
- Backup cover for the High Commissioner’s EA.
- Manage logistics for visiting VIP’s (i.e. visiting Ministers)
- Other duties as required
The appointment is part-time and permanent. The jobholder will work 25 hours per week. Part time working pattern is subject to agreement with your line manager. Some flexibility may be required in the absence of the High Commissioner's Executive Assistant.
The formal job description may be subject to amendment in the future.
The salary is at NZD56,691 per annum based on full time employment (paid out monthly), to be adjusted to reflect actual hours worked, dependent on skills and experience plus up to 5% superannuation subsidy on a $ for $ basis.
Appointment is subject to achieving and maintaining a clean New Zealand Police records check and UK security clearance.
Appointment is subject to a 90 day trial period pursuant to section 67A of the Employment Relations Act 2000.
Open to New Zealand citizens, permanent residents, and partners/dependents of UK-based diplomatic staff currently posted in New Zealand. Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for New Zealand in order to apply.
Staff recruited locally by the High Commission is subject to Terms and Conditions of Service according to local New Zealand employment law.
For more information on the work of the British High Commission, visit our website - http://www.gov.uk/government/world/new-zealand, and follow the High Commissioner on Twitter @LauraClarkeUK
All applications must be received before 23:55 (NZDT), 18 February 2018.
Applications must address experience against the competences required in a cover letter and also include a current CV.
The successful candidate must also be able to demonstrate strengths in the required competences (and provide evidence of this in previous jobs at interview).
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
This opportunity is closed to applications.