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View Vacancy - KL - Event Coordinator, B3 (Internal Vacancy)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
Protocol, Visits and Events

Applications are invited for the position of Event Coordinator at the British High Commission in Kuala Lumpur for a fixed-term contract until the end of April 2018.

The main purpose of the job is to lead event coordination for a major public diplomacy event on behalf of the British High Commission.

What will the jobholder be expected to achieve?

  • Working directly to the High Commissioner, ensure that objectives and priorities for the event are clear and effectively cascaded around the High Commission. Lead the coordination of work amongst leads and monitor progress of activities and preparations. Ensure that the High Commissioner is updated as necessary.  
  • To coordinate with both internal and external partners associated with this event to ensure we are able to get high level engagement and support for delivery, including identifying potential sponsors.
  • To oversee the collation and registration of guests; work in partnership with our marketing team on the dressing and layout of the venue; and with our finance team to ensure budgets are adhered to and value for money is achieved.
  • To lead a virtual team drawn from across the mission with QBP event sub-leads on Food & Beverage, Sponsorship, Security, GREAT and QBP brand management, Communications (Including Social Media plans), Guest list/Invitations/RSVPs and Guest Registration on the night. In doing so hold regular planning meetings and troubleshoo as required.

Strong events management experience

Excellent interpersonal and communications skills

Proficiency in Microsoft Office

Background involving programme management
Changing and Improving, Collaborating and Partnering, Delivering Value for Money
7 February 2018
B3 (L)
Fixed Term
36.25
2 months
Asia Pacific
Malaysia
Kuala Lumpur
British High Commission
1
4805
26 February 2018

The vacancy is only open to internal staff and spouses or partner of diplomats employed in British High Commission Kuala Lumpur.

The British High Commission offers a competitive remuneration package, benefits, a leave entitlement of 20 days per annum and extensive Learning and Development opportunities. Specific training and mentoring will be provided to the successful candidate.

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British High Commission in Kuala Lumpur is subject to Terms and Conditions of Service according to local employment law. 

No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain work authorisation in Malaysia in order to apply. We're able to provide help in securing a visa to the successful candidate, however, any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant. 

All applications must be received before 23:55 on 07 February 2018.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information request. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

The successful candidate should be able to start as soon as possible.

Please check your application centre regularly for any update on your application. 

This opportunity is closed to applications.