View Vacancy - Diary Secretary for HMA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Policy & Political roles)
Private Office

Main purpose of job:

The British Embassy is looking for a Diary Secretary/Scheduler to provide support to the Ambassador. This is a busy and interesting role at the heart of the Embassy, and offers exposure to some of the most important and high profile issues in the US/UK relationship. You will work closely with colleagues across the Embassy, the Ambassador’s Residence, the wider US network and departments in London. Working directly to the Ambassador’s Chief of Staff, the job holder will be a crucial member of a friendly and approachable team.

This is a full time job, and typically 9-5, but as we are largely subject to the Ambassador’s diary the job holder will need to be flexible should support be required outside of these hours.

Roles and responsibilities / what will the jobholder be expected to achieve?

  • Scheduling meetings and maintaining the Ambassador’s diary in line with wider Embassy priorities;
  • Receiving and filtering all invitations to the Ambassador and bids (internal and external) for use of the Ambassador’s Residence
  • Commissioning and collating briefs for the Ambassador’s meetings and preparing the daily briefing folder
  • Ensuring clearances/logistic arrangements for the Ambassador’s DC based meeting
  • Arranging programme and travel arrangements for the Ambassador’s visits to the UK
  • Providing support to the Ambassador’s Chief of Staff and wider Private Office team as required


Language: English

Level of language required: Native Speaker

Essesntial on Arrival:

  • 2-3 years previous experience of scheduling/diary management required
  • excellent secretarial skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite
  • excellent organisational skills and a keen eye for detail
  • strong team player who can multitask and work flexibly based on the changing needs of the team and business


                    Seeing the Big Picture, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
                    19 February 2018
                    B3 (L)
                    Full-time, Permanent
                    N. America, Caribbean and British Overseas Territories
                    United States
                    British Embassy
                    19 March 2018
                    • The US network is committed to Learning and Development, and the jobholder would be able to take advantage of formal training and career development opportunities as appropriate.
                    • The British Embassy Network offers a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.


                    Resume and a cover letter with salary history should be submitted in a .doc (word) file format.  Please identify in your cover letter whether you are currently eligible to work at the Embassy. Internal candidates must address their resumes through the Head of Group before applying.

                    Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

                    This opportunity is closed to applications.