View Vacancy - Finance Support Officer (DEU22.053)

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

The British Government in Germany is based at the British Embassy in Berlin and our consulates in Dusseldorf and Munich. We are part of a worldwide network, representing British political, economic and consular interests overseas. Currently, we're looking for a part-time Finance Support Officer.

The jobholder will support and foster the daily presence of the British Government in Germany.

As part of a small Accounts Team the main purpose of this job role is to provide support to the Finance Manager and other members of the team on all finance matters as well as delivering an efficient and professional accounts service in line with Foreign, Commonwealth and Development Office (FCDO) financial policy and objectives.

 

Main Duties and responsibilities

Finance tasks:

  • Cash Box: to run the cash office efficiently and in compliance with audit/financial best practice requirements, promptly processing all cash receipts, replenishing the imprests, preparing financial returns, bank runs;
  • Electronic banking: bank statement entry follow up, creating debit memos, circulating the exchange rate;
  • Payments: checking the payment batches, distributing private petrol/mobile phone call invoices, payment reminders;
  • Pay: processing the monthly pay for local staff, salary recharges, paying the Honorariums;
  • Residence: journals for internal residence events, payment of extra staff invoices and yearly checks;
  • Budget: managing the budget for the clothing allowance;
  • Queries: supporting the Germany Network with finance related questions, e.g. in relation with submitting cash expense claims, handling the incoming mail;
  • Filing: record keeping/filing of paperwork in accordance with Embassy guidelines;
  • Back up: covering for the Finance Assistant, i.e. processing invoices.

 

Other tasks:

  • Corporate projects focussed on supporting and developing the collective spirit of the Embassy and the Consulate-Generals in Germany;
  • Other duties that may reasonably be required and which are in accordance with the grading and core competencies of the job;
  • Crisis work.

 

This is a part-time position of 18.75 hours per week, fixed term 2-year contract with the possibility of a permanent contract subject to performance and funding.

  • Excellent German and English language skills (written and spoken, minimum level required C1 under the CEFRL or equivalent*) are required;
  • Recent work experience of at least 2 years within a similar role;
  • Excellent numeracy skills and good attention to detail;
  • Ability to deliver high quality work within deadlines;
  • Good communication skills and strong customer focus;
  • Problem solving skills;
  • Ability to work independently, but also with colleagues and contacts in the immediate and wider teams as appropriate;
  • Good IT skills, especially standard MS Office applications (Word, Excel and Outlook).
7 June 2022
Administrative Officer (AO)
Fixed Term, Part-Time
18.75
24 months
Europe, Eastern Europe & Central Asia
Germany
Berlin
British Embassy
1
EUR
€22,782 gross per annum rising to €25,591 gross per annum after a qualifying period in addition to performance related pay. (Salary is not negotiable)
1 July 2022

This is a part-time fixed-term position for a contract period of two years from starting date with the possibility of making permanent depending on performance and available funding.

 

The successful candidate will be subject to professional background check and security clearance. The successful candidate must have pre-existing work authorisation in Germany in order to apply.

 

Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local German employment law.

 

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

 

Our Learning & Development environment:

The British Embassy has a strong ethos of Learning & Development, including our Learning & Development Week. In addition, there will be many opportunities to attend external seminars and events on relevant issues. This is in addition to the induction programme offered to all staff.

 

The successful applicant will be encouraged to be actively involved in the corporate life of the British Embassy, contributing to the wider objectives of the British Government’s Germany network and supporting the British Embassy’s positive working environment.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

 

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

 

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

 

* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFRPlease bear in mind in case you are invited for an interview your languages skills are going to be assessed. 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.