View Vacancy - Human Resources Administration Officer A2 (20/18 NR)
Main purpose of job:
To assist the HR Manager and Community Liaison Officer to deliver the HR and Community Liaison function at BHC.
Roles and responsibilities / what will the jobholder be expected to achieve?:
HR Administrative Responsibilities 65%
- Update and maintain the WIBA and medical staff list quarterly in collaboration with the Regional HR hub;
- HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
- Act as Prism HR Administrator for locally engaged staff. Help new arrivals to set up their IT accounts and close down accounts of former staff;
- Maintaining local HR records and weeding files for departed staff;
- Manage the locally engaged staff medical contract and liaise with the contractor on individual member issues;
- Update and circulate Next of Kin details every six months;
- Update BHC staff lists including new arrivals/departures;
- Track new staff arrivals and departures, changes in personal circumstances i.e. promotions and resignations and inform Accounts Team by 15th of each month;
- Maintain workforce data and provide quarterly reports to the Post Operations Board;
- Updating geographical expenditure guide (hotels and other local facilities);
- Provide logistical support for Regional Learning and Development Team (RLDT) training events.
Community Liaison Office Support 35%
- Information gathering and resource management for families, partners and officers (including those not yet at Post). This will include:
- Maintaining a list of spouse/partner employment opportunities at Post (including through the completion of the Diplomatic Service Families Association - DSFA Spouse and Partner Annual Employment Report);
- Children’s education: completing School (and Nursery) Information Sheets (of authorised schools at Post). Regular monitoring of those schools;
- Monitoring and oversight of adult education opportunities; care and training opportunities; single officer and foreign born spouse/partner issues; recreational facilities;
- Arrival and departure coordination;
- Providing guidance and support to UK-Based staff and partners on National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) requirements as employers of domestic staff;
- Co-ordinating the UKB staff and spouses Medivac database.
- Previous Human Resources experience of between 1-2 years
- Diploma/degree in Human Resources
- Member of IHRM
- Extensive experience of developing good working relationships with key stakeholders at all levels;
- Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential);
- Good oral and written communication skills, attention to detail and initiative;
- Fluent in English
Leave:
Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
- Grade A2 - 25 days and then 30 days after 5 years’ service
In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.
Working Patterns:
Subject to the Flexible Working Scheme (see below) normal office hours are:
• Monday to Thursday: 0700 - 1600
• Friday: 0700 - 1300.
Flexible working requests will be looked upon favourably where possible.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application.
This opportunity is closed to applications.