View Vacancy - Human Resources Administration Officer A2 (20/18 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
HR

Main purpose of job:

To assist the HR Manager and Community Liaison Officer to deliver the HR and Community Liaison function at BHC.

Roles and responsibilities / what will the jobholder be expected to achieve?:

HR Administrative Responsibilities 65%

  • Update and maintain the WIBA and medical staff list quarterly in collaboration with the Regional HR hub;
  • HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
  • Act as Prism HR Administrator for locally engaged staff. Help new arrivals to set up their IT accounts and close down accounts of former staff;
  • Maintaining local HR records and weeding files for departed staff;
  • Manage the locally engaged staff medical contract and liaise with the contractor on individual member issues;
  • Update and circulate Next of Kin details every six months;
  • Update BHC staff lists including new arrivals/departures;
  • Track new staff arrivals and departures, changes in personal circumstances i.e. promotions and resignations and inform Accounts Team by 15th of each month;
  • Maintain workforce data and provide quarterly reports to the Post Operations Board;
  • Updating geographical expenditure guide (hotels and other local facilities);
  • Provide logistical support for Regional Learning and Development Team  (RLDT) training events.

 

Community Liaison Office Support 35%

  • Information gathering and resource management for families, partners and officers (including those not yet at Post). This will include:
  • Maintaining a list of spouse/partner employment opportunities at Post (including through the completion of the Diplomatic Service Families Association - DSFA Spouse and Partner Annual Employment Report);
  • Children’s education: completing School (and Nursery) Information Sheets (of authorised schools at Post). Regular monitoring of those schools;
  • Monitoring and oversight of adult education opportunities; care and training opportunities; single officer and foreign born spouse/partner issues; recreational facilities;
  • Arrival and departure coordination;
  • Providing guidance and support to UK-Based staff and partners on National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) requirements as employers of domestic staff;
  • Co-ordinating the UKB staff and spouses Medivac database.

  • Previous Human Resources experience of between 1-2 years
  • Diploma/degree in Human Resources
  • Member of IHRM
  • Extensive experience of developing good working relationships with key stakeholders at all levels;
  • Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential);
  • Good oral and written communication skills, attention to detail and initiative;
  • Fluent in English
4 May 2018
Administrative Officer (AO)
Permanent
Africa
Kenya
Nairobi
British High Commission
2
KES
144 401 gross
1 July 2018

Leave:

Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:

  • Grade A2 - 25 days and then 30 days after 5 years’ service

In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.

Working Patterns:

Subject to the Flexible Working Scheme (see below) normal office hours are:
• Monday to Thursday: 0700 - 1600
• Friday: 0700 - 1300.

Flexible working requests will be looked upon favourably where possible.

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.