View Vacancy - Chevening & Outreach Internship

Main purpose of job:

To support the Outreach, Chevening and GREAT Campaign Officer in delivering the embassy’s outreach strategy, which seeks to coordinate relationships and activity in Bogota and beyond. This includes managing the Embassy’s central database of contacts, the list of what programmes and other activity are happening outside Bogota, and organising papers for coordination meetings, often working closely with the Political Counsellor and Press team.

The role also supports the Outreach, Chevening and GREAT Campaign Officer in implementing their marketing strategy for Chevening scholarships, the UK’s flagship programme for foreign post-graduates studying in the UK.

 Roles and Responsibilities:

• Organise a quarterly Customer Relationship Management committee, and provide up-to-date versions of the Embassy’s central database of stakeholders and other documents.
• Organise regular updates of the Embassy’s stakeholder database with sections, including in response to Queens Birthday Party invitations (working closely with the Press team).
• Improve the functionality of stakeholder database.
• Coordinate an up-to-date list of Embassy programmes, visits and other activities outside of Bogota (working closely with the Press Team in their role supporting the Embassy’s Programme Board.)
• Support the delivery of a Chevening 2018/19 marketing strategy.
• Support a more active and widespread Chevening network by updating databases, organising meetings, booking venues and liaising with the Chevening and UK Alumni network.
• Work with the Chevening Alumni association to administer thematic groups and their events.
• Arrange the logistics and provision of services for Chevening and some Political Section events. (For instance, accommodation, transport, catering, audio-visual equipment, and special need requirements).
• Keep records of suppliers, services and support financial management of Outreach and Chevening Programmes.
• Support ongoing Chevening selection activity as required.

Essential on arrival:

• Excellent organisational skills; attention to detail; resilience – the ability to work under pressure; strong team player.

• Currently enrolled in the last semesters of university degree in Social Communications, Services Administration or related fields (journalism, advertising, etc.) or International Relations and Government degrees.

• Available full-time and able to work sporadically on nights and weekends when events requires it.

• Sociable, able to interact and collaborate with different teams.

• Excellent team work and communications skills

• Works well under pressure and against deadlines, able to deal effectively with stressful and difficult situations

• Fluent in both written and spoken English and Spanish.

• Interest in the UK.