View Vacancy - IL - Visits & Events Officer (AO)

The British Embassy in Israel is part of a worldwide network, representing British political, economic and consular interests overseas and has an exciting opportunity for a Visits & Events Officer.

During these difficult times, we continue to look out for those who need employment with the aim of providing stability. This is a hybrid position with particular flexibility given during these challenging times.

This is an exciting opportunity for a people-oriented, highly motivated individual to support the British Embassy’s vital work in Israel, primarily via planning and delivering inward visits for delegations covering trade, prosperity and innovation, and supporting large-scale events as Visits and Events Officer.

This position is an ideal platform to develop operational and events management skills and experience in a dynamic environment. The Visits and Events Officer oversees coordination and delivery of all aspects of visits ranging from logistics to visit programmes.

Reporting to the Ambassador’s office, the jobholder will also be expected to support Ministerial visits and assist the communications team where needed on flagship events such as the King’s annual Birthday Party.

Duties and responsibilities:

• Lead on trade, prosperity and innovation visits to Israel by UK officials, working cross-Embassy to deliver high-quality programmes. Where needed, support Ministerial visits and provide cover for the Ministeral visit lead.
• Proactively develop efficient and effective visit programmes at pace and at short notice, liaise with relevant senior UK/Israeli officials, co-ordinate logistics and accompany on visits where appropriate.
• Work closely with a variety of internal and external stakeholders, to create visit programmes and maintain close working relationships.
• Process payments and support the management of visit budgets.
• Support the Embassy’s communication team to deliver large-scale events throughout the year.
• Help organise Embassy events, including creative planning, delivery and practical support in the lead-up to events and on the day itself.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required.

Key behaviours required:

• Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
• Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
• Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
• Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.

• A confident communicator with excellent communication skills in English and Hebrew. Able to express ideas and messages clearly and concisely, both verbally and in written communication.
• At least one (1) year of relevant visits, events management, or project management experience.
• Excellent organisational skills and attention to detail.
• Excellent ability to work well under pressure in a fast-paced environment, including prioritising effectively to juggle competing demands.
• Motivation and enthusiasm to work as part of an agile and ambitious team, as well as having the drive and self-sufficiency to work independently.
• A self-starter attitude; initiative and creativity, “out of the box” thinking approach.
• A positive, energetic, optimistic attitude, and not afraid to roll up your sleeves.
• Knowledge of the Microsoft Office suite.