View Vacancy - Administrative Officer, Defence Section, Copenhagen(DEN24331) Maternity Cover
The British Embassy in Copenhagen is part of a world-wide network, representing British interests overseas.
A temporary, maternity cover, position as Administrative Officer (AO) has become available in the Defence section.
The main purpose of the job is to support the Defence Attaché by providing administrative support to improve access and influence to Danish Defence. The AO will help plan and manage activities that enhance the Defence section’s network, keep the Defence Attaché informed of developing areas of interest and build robust relationships in order to enhance military interoperability with Denmark and to strengthen the UK’s position as one of the world’s leading soft powers.
The role entails:
- General administration of the Defence Section including information management, managing the Defence Section Calendar and Forecast of Events, MS Outlook / Teams.
- Managing a Key Leadership Engagement Matrix (KLEM) to enhance the Defence section’s network, at all levels, through personal communication.
- Horizon scanning for continuous updates on Danish Defence and Security matters and share insights with wider embassy staff. Identify potential areas for military Science and Technology areas of cooperation with Denmark.
- Supporting the planning of Defence events, ceremonies and visits. Plan, design, prioritise and coordinate programmes for official Defence visitors.
- Providing redundancy for the Defence Attaché and ADA (Assistant Defence Attaché) when absent / on leave where appropriate. In particular, arrange diplomatic clearances for visiting UK military units (Air, Land & Sea), when ADA is absent.
Our ideal candidate will demonstrate:
- Ability to work well within a small team and within the wider Embassy team.
- Honesty and integrity.
- Flexibility.
- Excellent organisational and time management skills.
- Strong interpersonal skills to build and maintain a Danish network.
- Proficiency in written and spoken English (C1 level according to the Common European Framework of Reference for Languages).
- Proficiency in written and spoken Danish (B1 level according to the Common European Framework of Reference for Languages).
- Good Information Management / IT / Social Media skills.
- Clean and valid Driving License.
- Reliability.
Good to have:
- Knowledge of the UK Armed Forces and Danish Defence.
- Knowledge and experience of the UK & UK Culture.
What we offer:
This is a full time, temporary contract (maternity/paternity cover) subject to a 3-month probation period.
35-hours working week with a focus on work-life balance. This role is primarily office-based. Flexible working, subject to line manager approval.
British Embassy Copenhagen offers a wide range of training and development opportunities, and we strongly encourage a culture of learning and development. You will be able to develop your public diplomacy communications skills, and access wider in-house training and funding for Learning & Development courses, in agreement with your line manager.
In-house training and funding for external training on policy and programme work.
Compulsory online training courses include Diversity and Inclusion.
You will be encouraged to be actively involved in the corporate life of the Embassy, contributing to wider objectives and supporting a positive working environment.
Opportunities for travel.
Private health insurance.
A mix of Danish & British Public holidays.
Interested?
Apply below. Please notice that this is the only way we accept applications. Uploads are not possible.
We look forward to receiving your application.
The successful candidate will be subject to professional background check and security clearance.
The successful candidate must have pre-existing work authorisation for Denmark to apply.
Staff recruited locally by the British Embassy in Copenhagen are subject to Terms and Conditions of Service according to local Danish employment law.
Visa/Work Permit requirements: Candidates must currently hold the independent right to live and work in Denmark and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is Candidate’s responsibility to ensure they meet the legal requirements to live and work in this country.
The deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
The deadline for submitting applications is the time zone for the country where the vacancy has arisen.
FCDO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCDO will not meet the costs connected with relocation if offered a position.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skills are going to be assessed.
This opportunity is closed to applications.
