View Vacancy - COMMUNICATIONS & BUSINESS COORDINATOR

Main purpose of job:

• Promoting economic, political, social and tourism links in partnership with the Scottish Government Directorates, Scottish Development International and VisitScotland;

• Promoting modern Scotland’s international profile with leading policy makers and opinion formers; and ensuring that the Scottish Government’s policies are known and understood;

• Monitoring policy developments in the region, ensuring that Scottish Ministers have the latest information on which to identify opportunities for co-operation; and

• Working in partnership with key individuals, organisations and agencies to deliver specific projects, programmes and events. 

Roles and responsibilities / what will the jobholder be expected to achieve?: Communications

• Social media is the key communication tool used by the office to inform, engage and interact with stakeholders, interest groups and individuals.  You will have responsibility for overseeing, developing and maintaining the office’s social media output by:

•  Researching and publishing daily content for the @ScotGovAmericas Twitter feed o Identifying opportunities to promote Scotland and Scottish interests through Facebook and Linkedin;
•  Monitoring and evaluating the output and identifying strategies to secure a greater interest;
•  Contribute to the effective delivery of the communication strategy by reviewing and managing the content of in-house publications including newsletters and websites;
•  Following up general enquiries and requests submitted through the social media channels
•  Draft correspondence for external contacts as well as submissions to Ministers and Directors
•  Write briefings and support documents for Ministers and Directors.

• You will work with international marketing and public relations colleagues in Edinburgh to ensure delivery of key elements of the International Engagement Strategy. 

Business/ Office management

• Lead on all Office Finance and budget reconciliation

• Liaise with finance colleagues in Scottish Government and the FCO to ensure overall budget management and timely payment of all outstanding invoices

• Manage payment methods to external stakeholders

• Act as Line Manager to Office Administrator; oversee the workload of the OA including the provision of guidance and support.  

Events

• Lead on the planning and management of all aspects of events/visits, including those involving the Scottish Ministers and other dignitaries;

• Lead negotiations with contractors on the design, format and cost of events and make recommendations;

• Provide practical support during events to ensure the quality and standard expected is delivered and pursue any follow up action.

Represent the Scottish Government in a range of situations, including public events.

Essential on arrival:

• Education to the degree level in relevant field.
• Strong evidence of experience in a related professional environment, particularly a proven track record of delivering large set-piece functions and public-facing events.
• Office/business management experience, including excellent financial management skills, strong organisational abilities, including prioritizing workloads.
• Excellent team-working, interpersonal and networking skills, including experience working with senior level officials and commercial suppliers.
• Highly developed writing, editing, presentation and verbal communication skills.
• Flexibility to accommodate some travel and other time related requirements linked to events.

Proficiency in Microsoft Office (Word, Excel, Outlook) and use of social media.