View Vacancy - Finance and Administration Officer (BL3)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Main purpose of job:

To administer support to the Defence Section ensuring the successful delivery of the UK/India Bi-Lateral Military Engagement programme.  This will involve liaising with numerous agencies both international and in-country. 

To provide Imprest account support to the Defence Section ensuring cash and bank transactions are correctly recorded daily, reconcile and balance accounts monthly, collating all vouchers, invoices, bank statements, un-presented cheques and cash.  Prepare and submit monthly budget reports.  Compile and submit monthly, quarterly and annual administrative returns.  Calculate pay salaries for five locally employed staff.  Assume responsibility for the security of and access to cash, cheque books, vouchers and keys, highlighting and reporting any anomalies in accordance with MOD regulations (JSP 462 AND 752)..

Assistance for the inward and outward preparation, administration and briefing of the National Defence College and Defence Services Staff College students and their families and other visitors as required, acting as point of contact during their tour.

Assist the Coord Officer and Programme Officer with inward visits to India.

General assistance to Defence section with administration and finance support required in the course of normal Defence Engagement duties.

Security clearance required:

Because of the security clearance requirement , only nationals of UK are eligible to apply.

Roles and responsibilities:

FINANCIAL RESPONSIBILITY

  • Calculations of salary/overtime payments for the Defence section LE staff.
  • Process monthly returns by collating vouchers, invoices, bank statement, un-presented cheques, cash and cheque balance.
  • Maintain Imprest cash book.
  • Support to all Defence finance matters as required.
  • Assist Defence Section personnel in management of all expense administration.
  • Other duties as required.

EVENT HANDLING

  • Assist with Defence Section visit programmes. 
  • Liaise and co-ordinate admin for Defence Section visits/visitors to India.
  • Production and despatch of invitation cards as required.
  • Other duties as required.
  • Assistance in managing guest lists/contacts

ADMINISTRATIVE

  • Routine correspondence and general administration.
  • Update and maintain filing system.
  • Collection, distribution and despatch of unclassified mail.
  • Other duties as required.

MISCELLANEOUS

  • Other duties as assigned by the Office Manager.

 

Learning and development opportunities:

There are opportunities for online training via the MOD Intranet.

Any other information (or specific local Post requirements):

The Defence Section exists to support both MOD and the High Commissioner’s objectives.  It is a busy office with a mature, collaborative and collegiate approach.  Flexibility is essential to the success in this fast paced and exciting section.

Other skills / experience / qualifications:

Essential on arrival: 2-3 years of administrative experience.

- Complete Finance or other courses as determined by DE Strat.

-  Strong written and oral communication skills with ability to absorb information quickly and efficiently.

-  Proficient in the use of MS Word, MS Excel, MS Outlook and resourcefulness to efficiently search the web.

Desirable skills/qualifications:  

Candidate should have Previous experience in Finance. 


23 June 2019
Executive Officer (EO)
Full-time, Part-Time, Fixed Term
40
36 months
South Asia & Afghanistan
India
New Delhi
British High Commission
1
INR
INR 57,904 per month + 80% Security Allowance + 18% special allowances
1 July 2019

For BHC candidates, the Local BHC Terms & Conditions will apply. 


For other than BHC candidates, Basic Salary will be INR 57,904 + 80% (Security allowance) + 18% (Special Allowance) per month. 


The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 


Around half of our work forces are women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 


This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe.  We are aiming to make it the best. 


VISA, PASSPORT AND SECURITY CLEARANCE RESTRICTIONS (As necessary to perform the role)


Holds one of the following passports: UK, US, Canada, Australia, New Zealand.


Each application is considered on its own merits, but the successful applicant will be subject to satisfactory security clearance. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this post is Official Sensitive. Due to the security requirements of the position applicants should be British, US, Australian, New Zealand, Canadian or EU national who have spent at least two of the last five years in their home countries. Applicants must be willing to undergo the clearance procedure, and your application should set out your nationality and places of residence for the past five years.


To Apply: 

Please note applications without (a), (b) and (c) will not be considered. 

a) Complete the Online Application Form

b) Attach a detailed CV

c) Complete the motivation segment in the Online Application Form and the competency questions.

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers. Else the application will not be considered. 

We will accept only online applications by ­­“23rd June’19” midnight. 

  • Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
  • Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
  • The appointment will be subject to Police Verification and other checks including references, educational and professional. 

    We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.