View Vacancy - TW - Driver / Corporate Services Support Assistant, S1
Main purpose of job:
The British Office Taipei is looking for a Driver/Corporate Services Support Assistant who can provide a high standard of transport and logistics support to the office. Core duties include driving and providing administrative assistance to the office.
Roles and responsibilities / what will the jobholder be expected to achieve?:
General driving duties – 60%
- Manage transportation calendar and liaise with colleagues on their daily needs.
- Provide professional and reliable transport to the HOM/ DHM/ office staff and/ or visitors.
- Driver shall follow the traffic law and ensure to take users to the right place safely and on time.
Care of vehicles – 10%
- Ensuring the vehicles are always clean, serviceable and presentable.
- Conduct daily check of tyre pressure, hydraulic fluid, oil, battery level and fuel.
- Identify any defects as early as possible to keep any potential risk to a minimal level. Report any fault or damage immediately to the Line Manager or Head of Corporate Services.
- Ensure vehicle maintenance, servicing and insurance renewal is done as necessary; get quotations as necessary.
Admin Duties – 30%
- Share responsibility with the other driver for settling official phone bills on a bi-monthly basis.
- Assist UK Officers and their family members with their international driving permit endorsement.
- Provide vehicle related advice to UK Officers.
- Manage office e-tag and petrol account and to arrange for the top-up as necessary.
- Maintain IT inventory for office devices and to ensure it is kept up-to-date; respond to requests for IT equipment in the absence of the IT Support Officer.
- Deliver and collect mail and parcels to/from various Ministries and other locations.
- Other tasks assigned to the Corporate Services Team as necessary.
- Driver must have a valid driver’s licence and with more than 5 years driving experiences in Taiwan as a full-time driver.
- Strong driving skills – safe, smooth driving style; capable of driving long distances; understanding of and ability to drive an Electric Vehicle.
- Strong planning skills and flexible approach to core responsibilities.
- Be familiar with various destinations including ministries, companies, airport, hotels, banks etc.
- Have a broad knowledge of travel routes, road conditions throughout Taipei City, New Taipei City, Taoyuan and Hsin Chu.
- Ability to learn and improve.
- Strong communication skills.
- Be able to work at very short notice.
- Confidence with Microsoft Word, Excel and Outlook.
- Basic English language, particularly spoken English.
- Required to work overtime on both weekdays and weekends upon the request. Overtime payment will be paid accordingly.
Language requirements:
Language: Mandarin, English
Level of language required: Basic English
- Preferably driver has worked at another Representative office or had similar experience working for an international organisation.
The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.
Working at the British Office Taipei will give you an excellent opportunity to develop professionally.
We offer:
- 13.5 month payment in December (pro-rated based on start date) and subject to statutory payroll deductions
- Opportunities to travel
- Annual leave starting at 18 days with one additional day added each year up to maximum of 30 days (in addition to UK and Taiwanese national holidays)
- Centrally located office, with a modern, spacious and well-lit working space.
- Reasonable working hours and respect for your work/life balance.
Learning and development opportunities (and any specific training courses to be completed):
Jobholder is entitled to access all learning and development opportunities available for the job grade S1 which includes FCDO Diplomatic Academy as well as competence-based training at post.
- A senior management team committed to achieving a healthy work-life balance for its employees.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Office are subject to Terms and Conditions of Service according to local Taiwan employment law. Candidates must have the correct permit to work in Taiwan in order to apply.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain correct permit to work or work authorisation in Taiwan in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Working patterns:
Full Time: a shift pattern is in operation on a monthly rotation. One month will be early duty and the following month will be late duty.
Your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
Indicated start date is provisional and subject to successful completion of reference and security checks.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
Please check the application centre regularly for any update on your application.
This opportunity is closed to applications.
