View Vacancy - Delegation Coordinator (CHEG18.508)

The United Kingdom Mission to the UN & WTO in Geneva (UKMis) represents the interests and policies of the UK at many international organisations and we are currently looking for a local member of staff B3 (L) Delegation Coordinator to provide a range of policy and administrative support to the PR, DPR (Economic Affairs) and the economic team. This is a multi-faceted role and the successful candidate will need to be able to flex between organisational and policy issues. The role has been recast to reflect the expanded economic section following the Referendum in the UK to leave the European Union.

Oversee the wide variety of meetings and engagements across the economic spectrum in Geneva and key international events, ensuring that our engagement is strategic and well judged across the agencies, including WTO, WIPO, ITU and UNCTAD. Oversee the Section’s internal communications and budget, wider administrative support for the section, including drafting statements and monitor and report crosscutting trade and protectionism trends. The role is primarily office-based.

Main Duties and Responsibilities:

• You will need to create, maintain and deploy a grid of all significant meetings in the economic agencies, ensuring that the UK is properly represented and that the necessary briefing is commissioned. Where necessary, this will include drafting statements or speaking points, working with colleagues in the UK Mission and in London;
• You will maintain the Section’s contact database and oversee the many official visitors to Geneva, ensuring that they are appropriately accredited and have the necessary passes. You will ensure that incoming communications are allocated to the relevant policy lead;
• You will lead on the regular weekly reporting back to London of the Section’s work. You will also develop a broader, strategic view of international events outside Geneva, across the economic, trade and innovation space, where these overlap with our interests here or the work of the Geneva agencies;
• You will lead on the planning of some visits to Geneva by UK Ministers or senior officials, working with the UK Mission’s visits team and the relevant policy officers, and will lead on aspects of the planning for ministerial/diplomatic conferences, the annual WTO Public Forum and the WEF’s annual meeting in Davos;
• You will provide support for the Permanent Representative/Deputy Permanent Representative during governing bodies in the economic agencies, working with the relevant desk officers;
• You will monitor and report cross-cutting trade, protectionism and innovation trends;
• Other policy and administrative support to the PR, DPR and team, including overseeing the budget for the section, ensuring proper forecasting and reporting of the section’s spend.

• Strong organisational skills, a basic understanding of multilateral UK affairs;
• Strong spoken and written communication skills;
• Excellent interpersonal and team-working skills;
• Ability to work in a multi-cultural environment with respect for diversity;
• Excellent oral and written communication skills in English;
• Excellent interpersonal and network building skills;
• Demonstrated experience in resource or budget management;
• Strong planning, organisational and self-management skills;
• Ability to manage conflicting deadlines under pressure and demonstrate resilience; and
• A self-starter able to show initiative and operate with autonomy.