View Vacancy - Assistant to Permanent Representative (BEL18.530)

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UK Permanent Representative's Office
Private Office

The United Kingdom’s Joint Delegation to NATO is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking forThe United Kingdom’s Joint Delegation to NATO is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking for an Assistant to Permanent Representative.

The main responsibility is to run the diary of the Permanent Representative (PermRep) and to assist in the smooth running of the PermRep’s outer office, by providing secretarial and general office support to the PermRep and other members of the delegation’s Senior Leadership Team.

You will be a confident and calm colleague who can work independently in a high profile, fast paced environment. Flexibility, calmness under pressure and discretion are required at all times.

Main Duties and Responsibilities:

  • Co-ordinate weekly business of the North Atlantic Council, and other Ambassadorial meetings, to ensure the PermRep is fully prepared for each day;
  • Support PermRep during and in preparation for Ministerials;
  • Coordination of VIP inward visits working with Business Management team;
  • Budget monitoring for PermReps travel and enteratinment;
  • UK Representative on the NATO Council Co-ordinatiuon Group (CCG);
  • Liaison with Allies, International Staff across NATO as well as first point of contact for Ducale and PermRep Residence Coordinator;
  • Line manage and oversee the work of the diary secretary.

  • Proven previous office experience, preferably at a senior level, and able to deliver results;
  • Excellent English oral and written communication skills;
  • Strong IT skills;
  • Previous budgetary experience
  • Enjoy working in a team but with the ability to work independently;
  • Open and flexible approach, drawing on the skills and experience of others to improve results;
  • Ability to work effectively within a team and strong interpersonal skills;
  • Ability to think ahead, think strategically and act on own initiative;
  • A proven ability to deliver results in a fast-moving, busy high profile environment;
  • Highly organised & have a keen attention to detail;
  • A high level of discretion;
  • Flexibility will be expected due to the unpredictability of the work.
  • Previous work experience and/or evidence of working in teams and projects;
  • Ability to think strategically to spot opportunities;
  • Ability to communicate in French both written and orally would be an advantage but is not essential.
16 September 2018
Executive Officer (EO)
Full-time, Permanent
36.25
Europe, Eastern Europe & Central Asia
Belgium
UK Joint Delegation to NATO, Brussels
UK Delegation
1
EUR
3,865.40
1 November 2018

This is a full-time contract for 5 working days (36.25 hours net) per week. This position will be filled on a "replacement contract" to cover a Maternity Leave. It is anticipated that the staff member will return in December 2019. This is only a guide and any possible earlier return or extension to this date would be discussed with the successful candidate.

The monthly gross salary for this position is € 3,865.40, B3 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

The successful candidates will be subject to professional background checks and security clearance.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.