View Vacancy - MNL - Private Office Intern
This is a unique opportunity to work at the very heart of a large Embassy with a dynamic programme of bilateral and regional activity. You will be a key member of the small team working closely with the Ambassador and Deputy Head of Mission to deliver the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to realising an Embassy Vision based on the principles of Opportunity, Respect and Excellence.
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Assist the Residence Manager/Social Secretary and Personal Assistant to Her Majesty’s Ambassador and to the Deputy Head of Mission
- Assisting in basic administrative duties (Photocopying, fixing appointments, following up on invitations, inputting contact details)
- Assist in dealing effectively with all correspondence (telephone, email and post)
- Assist in diary management and arrangement of external and internal official meetings
- Assist in completion and record maintenance of letters
- Provide cover for British Ambassador’s Personal Assistant and Social Secretary/Residence Manager during annual leave/sick absence
- Maintaining the Contacts Database
- Other ad hoc activities including organisation of meetings, events – including evening receptions, lunches, dinners and the Queen’s Birthday Party in June 2018.
- Excellent interpersonal skills and communications skills with a good standard of English
- Initiative to solve problems, raise matters of concern and seek guidance where necessary
- A good problem solver, able to work independently using personal judgement
- Able to organise and prioritise a heavy workload
- Assertive, courteous and able to handle demanding people
- Proficiency in Windows 10/Microsoft Office 2016 and database management preferred
All applications must be received before 23:55 (Philippine Standard Time) on 29 January 2018.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Interviews for this position will commence during the week of 12 February 2018.
The successful candidate should be able to start as soon as possible.
This opportunity is closed to applications.