View Vacancy - MNL - Regional Finance Assistant, A1(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
GTPC (Global Transaction Processing Centre)

Main purpose of job:

Supplier Maintenance and PO Processing

  • Receive, examine and process requisitions. Ensure that all requisitions are made in compliance with the FCO’s procurement policy.
  • Create Purchase Order (PO) within agreed timelines based on the data obtained from requisition and sends back to requisitioner.
  • Confer with Requisitioners from different Posts to determine purchasing needs and specifications. 
  • Set-up, maintain and amend Purchasing Suppliers on Prism and banking platforms.

Accounts Payable

  • Perform 3-way PO matching invoices; analyze and resolve invoice discrepancies in accordance to the standard process.
  • Review all invoices, staff claims and travel advances for appropriate documentation (ie. Staff claim forms) and approval prior to payment.  Enter invoices to the system within 24 hours of receipt in the mailbox with allowance for posts in old SLAs
  • Process debit memos and coordinate with AR to invoice or re-invoice for any adjustments related to staff debtors and supplier’s refunds.
  • Review validity and completeness of supporting documentations of invoices, staff claims and travel advances prior to creating payment batch for a particular Post
  • Upload Prelim Pay register within the agreed timeline
  • Process payment instructions through internet banking

Accounts Receivable

  • Posting of all receipts and other AR transactions onto PRISM timely and accurately. The expectation is that postings occur the same day the visa/consular certificate was received.
  • Maintaining thorough, well-organized certificates files by sorting and filing by Post.
  • Ensure network post spreadsheets are being processed and reconciled to PRISM on a monthly basis
  • Process, transmit and run transactions for excess funds to UK and other interaccount transfers.
  • Perform bank reconciliations- reconciliation of the bank statement against the GL and reconciliation of any assigned clearing accounts. 
  • Perform reconciliation of Check A – cash, bank, and network post spreadsheet as well as generation of various reports to support the reconciliation.  Liaises with CST to confirm balances as of a certain date

Roles and responsibilities / what will the jobholder be expected to achieve?

Meeting Service Level Agreement:

  1. Focus on delivering 97% and above of AP/AR SLA/KPIs throughout the year for GTPC.
  2. Keep accurate recording of information for robust KPIs.
  3. Ensure compliance to policies and proper controls are observed.
  4. Support Process Manager in meeting deliverables

Customer Engagement
Work with Post staff to ensure proper delivery of services by answering queries and providing guidance/instructions to avoid errors in the future.

Issue resolution/escalation
Identify issues and work to resolve.  Escalate to line managers issues that need may affect current operations. 

Work with other teams within CSC Manila and contribute to total delivery of services
Coordinate with other functions on changes/issues to ensure seamless flow of data/information

  • Diploma/Degree holder
    Fluency in English, both oral and written
  • With Vendor Management/Accounts Payable experience in a fast-paced BPO/shared service environment
  • Diploma/Degree holder in Finance or equivalent
  • Exposure to financial systems and Microsoft applications such as  excel and outlook
  • Customer service experience is an advantage
2 July 2018
Administrative Assistant (AA)
Full-time, Fixed Term
36
12 months
Asia Pacific
Philippines
Manila
British Embassy
2
PHP
30,385
1 August 2018
31 July 2019

Learning and development opportunities (and any specific training courses to be completed): 
Mandatory FCO finance trainings. In-house CSL trainings and opportunity for external training if budget permits.

The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on a pro-rata basis if the service period is less than one full year), extensive medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year.

This position is being advertised as a full-time one (1) year fixed-term contract.

No accommodation or relocation expenses are payable in connection with this position. You must have work authorisation in the Philippines in order to apply.

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila are subject to Terms and Conditions of Service according to the local Philippine employment law.

Candidates are expected to have a valid NBI Clearance and passport.

All applications must be received before 02 July 2018 at 23:55 Manila time.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

The successful candidate should be able to start as soon as possible.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.