View Vacancy - SG - Operations and Administration Officer, Asia Pacific, Invest Northern Ireland, AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Other British Government Departments (Partners across Government, including UK Visas)
Northern Ireland Bureau / Northern Ireland Group / Invest Northern Ireland

Main purpose of job:

Based in the British High Commission in Singapore (BHC), the post-holder’s immediate and primary role is to provide operational and administrative support to Invest Northern Ireland (INI) in the Asia Pacific territory.  The post holder will report to INI’s Operations Director who is based in our Shanghai office in China.

Invest Northern Ireland (INI) has offices and in-market professionals in Singapore (covering Southeast Asia), Sydney (covering Australia and New Zealand), Tokyo (covering Japan), Beijing, Shanghai and Guangzhou (covering China). 

The post holder will work with the Operations Director and with INI’s International Business Group Services (IBGS), which is located in Belfast, UK.  The post holder will support our in-market professional teams in the APAC territory from an operational and administrative perspective.

The post-holder is expected to undertake travel, either within Asia Pacific, to the UK and also to other countries.

Roles and Responsibilities:

    Delivery of Effective Operations – 70%

    Efficient and timely reporting to the APAC Operations Director and Invest NI IBGS, including monthly financial returns, staff expense claim, approvals for travel, procurement, hospitality, membership and subscription for offices across APAC;

    • Assisting the APAC Operations Director to ensure operational compliance of APAC team, including overseas payment of work-related items, expense queries, procurement policy, use of Invest NI GPC cards, status of team’s annual leave, sick leave and TOIL and other operations related returns and processes;
    • Assisting the APAC Operations Director in human resources from administrative perspective including but not limited to preparing relevant paperwork during recruitment process, coordinating new staff induction agenda and L&D activities, etc.

    Resources Management – 20%

    • Archiving operational files on Invest NI ECM system to ensure swift and efficient access when needed;
    • Liaising with, coordinating and consolidating information from Invest NI APAC team, including returns like risk register, conflict of interest, gift & hospitality, corporate gift stock, fix asset registers and other information required by the management team. This will be coordinated with and activity and output reported to the APAC Operations Director;

    Organisational Support – 10%

    • Effective management of the APAC HOT’s calendar (where it pertains to international travel), travel arrangements, pre-approval expenditure requests and other associated work requirements;
    • Arranging regular APAC team calls and meetings and managing meeting notes, as well as other office work required by the APAC Operations Director and the wider APAC team;
    • Occasionally, the job holder will be required to assist the INI Singapore team at events either during or outside of office hours, some examples would be: checking off names of guests at the gate for evening business networking receptions, helping to transport MarComms assets to a venue and supporting the set up for an event to be held during the day, etc. Where this occurs outside of office hours’ time will be managed through the FCDO flexible working scheme or FCDO Time off in Lieu Scheme.

    • Educated to degree level ideally in an administration, finance or related functions
    • Over 2 years’ relevant experience in operations and administration in a private or public sector organisation in Singapore
    • Excellent communication, interpersonal and organisational skills
    • Excellent organisational and administrative skills
    • Excellent IT skills (using Microsoft software including PowerPoint, Excel and Word)
    • Existing previous experience of using MS Teams and MS SharePoint/ECM
    • Fluent in English – spoken and written
    • Knowledge of Northern Ireland
    • Experience in analysing information and preparation of reports, including financial information such as budgets and expenditure
    • Experience of working in multi-location environment and liaising with team members in these locations
    Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
    18 June 2025
    Administrative Officer (AO)
    Fixed term, with possibility of renewal
    37.5 hours/week
    Asia Pacific
    Singapore
    Singapore
    British High Commission
    1
    SGD
    $4365.00
    monthly
    13 August 2025

    Working patterns:

    The job holder will work 37.5 hours/week generally within the normal working hours at BHC Singapore of 9:00-17:00, Monday to Friday. On some occasions the job holder will be asked to work flexibly within their hours to help deliver out of hours events. BHC Singapore supports and promotes flexible working as a crucial part of our inclusive offering.

    The role holder will have the opportunity to agree with their manager a regular working pattern that suits their personal circumstances but will be required to flex to meet operational demands.

    In addition to the duties which this job normally entails, you may from time to time be required to undertake additional or other duties as necessary to meet the needs of the High Commission, including playing a part in the corporate life of the mission and supporting any crisis response.

    No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain a local work permit which we will sponsor.

    Staff recruited locally by the British High Commission are subject to terms and conditions of service according to local Singapore employment law.

    Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.

    The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.   Our values of Collaboration, Opportunity, Respect and Excellence (CORE) are our guiding principles. We aspire to live our values consistently in order to make the British High Commission a great place to work where staff feel valued, supported and inspired to be their best. 

    Please note that all successful candidates will be expected to serve a minimum of 6 months in their new role before being eligible to apply for further positions within the British High Commission.

    Learning and development opportunities (and any specific training courses to be completed):

    We offer time and financial support for the successful candidate to take advantage of professional learning and development opportunities inside and outside of the organisation.

    The BHC has an active Learning & Development Committee which works hard to provide a comprehensive L&D offer. There is a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets.

    Staff have access to a wide variety of online resources through the International Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all available opportunities.

    All new hires undertake a workplace induction and there are a number of mandatory e-learning courses that must be completed in order to pass probation.

    Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. 

    Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered. 

    Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.


    Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.


    To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined. 

    Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this. 

    For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality. The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.