View Vacancy - Executive Assistant to the Deputy High Commissioner
Main purpose of job:
As a Personal Assistant, you will provide a full range of secretarial and administrative support to the Deputy High Commissioner.
Roles and responsibilities
Ensure the smooth functioning of the Deputy High Commissioner’s (DHC) office:
- Organise and manage the DHC’s schedule and appointments.
- Coordinate briefing and speaking points.
- Coordinate DHC travel and transport in Bangalore.
- Book tickets, organise accommodation, and manage the DHC’s agenda for travel outside Bangalore.
- Work with sector teams on the effective deployment of the DHC in the delivery of their objectives.
- Manage the DHC’s budget allocations for the year: Undertake monthly forecasting and track spend against forecasts.
- Work closely with the Political Economy Adviser/Press and Comms team on DHC’s state government interactions and press/media events.
- Drafting minutes of all-staff meetings.
Coordinate the annual Queen’s Birthday Party (UK national day event) in Bangalore:
- Chair the QBP Committee.
- Collate and maintain an effective QBP invitation database.
- Act as the point person for QBP enquiries.
Manage the Bangalore Residence:
- Maintain the DHC Residence ensuring it meets UK safety standards and is suitable for representational purposes.
- Manage internal and external events at the DHC Residence.
- Line-manage the DHC Residence housekeeper.
Champion Post Learning and Development:
- Manage the Post’s L&D plan aligning it with business strategies and sector/individual developmental needs.
- Manage the Post’s L&D budget. Undertake monthly forecasting and track spend against forecasts.
Education: Graduate/Diploma holder in any discipline with at least 1 year of experience in a similar role.
Other skills
- A confident self-starter, with proven energy and initiative in overcoming obstacles, and the ability to handle multiple tasks and prioritise with minimal supervision.
- Willingness to learn and develop.
- Works with attention to detail.
- Good interpersonal skills; someone who can build a wide range of contacts and who can negotiate effectively, especially during interactions with senior leaders in Indian industry and government.
- Excellent team working skills, with strong ability to build co-operative working relationships across a large network, both inside and outside of the British High Commission.
Strong secretarial, event management, finance and general management skills are desirable.
British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than British High Commission candidates, Salary will be Rs. 37,285 per month together with a 12% provident fund and 6% Superannuation Fund.
Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family.
The British Deputy High Commission in Bengaluru is an office of nearly 30 people with a focus of the BDHC is supporting UK trade and investment, but also covering science, innovation, climate change and a range of other bilateral issues. We help deliver successful VIP visits, both of Indians to the UK and vice versa. We do not issue UK visas for Indian (or other) passport holders or provide consular support to British nationals.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
To Apply:
- Complete the Online Job Application Form.
- Attach a detailed CV.
Internal Candidates please Note:
- While applying for this position, upload the appraisal forms for the previous 2 years (if applicable) else the application will not be considered.
Please Note :
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
