View Vacancy - Regional Administrative Assistant (SRB20.241)
Note: Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Belgrade is part of a world-wide network, representing British political, economic and consular interests overseas and is looking to recruit a Regional Administrative Assistant for the Department of International Trade.
The Department for International Trade brings together policy, promotion and trade expertise to break down barriers to trade and investment, and help businesses succeed. Our focus is on delivering a new trade policy framework for the UK, promoting British trade and investment, and building global appetite for British goods and services.
We are looking for an administrative assistant that will support Country Directors of Europe Central Explorer Posts (Bosnia and Herzegovina, Croatia, North Macedonia and Serbia) with various administration tasks, as well as the Europe Central Deputy Director on financial administration for the sub-region.
Main duties and Responsibilities:
Administration assistant to Country Directors in Europe Central explorer posts
Assist with general administration, including but not limited to: correspondence with businesses, financial and other data entry; travel and accommodation arrangements; updates of relevant documents; event logistics.
Coordinate social media and promotional activities for the Posts.
Research relevant market sectors, identify potential customers, business partners, relevant local events and business opportunities for UK firms.
Research relevant laws, regulations, processes, key ministries and agencies.
Participate in and take minutes of meetings with stakeholders.
Finance assistant to Europe Central Deputy Director in Prague
Ensure Directors in the Sub Region are aware of and adhere to financial deadlines.
Prepare monthly budget overviews and ad-hoc analysis; address charging errors and communicate updates on financial processes to DIT staff.
Assist in preparation of various finance returns on request.
Assist in raising requisitions and receiving goods and services on the accounting system.
Assist with data entry, preparation and assessment of sub-regional financial data.
Monitoring budget forecasting and spend using internal platforms for finance monitoring.
Follow instructions and announcements coming from London or Europe Region Senior Leadership Team
Assist Europe Central Country Directors with questions and queries.
Fluency in English and Serbian (both oral and written).
Experience in Finance.
Good IT skills using Microsoft Word, Excel and Outlook.
Experience of working in an international environment.
- Administrative work experience.
This is a permanent, full-time position of 5 working days, 39 gross hours per week.
The salary is 1,715 gross and subject to payment of all mandatory social security contributions (19.9%) and tax (10%), in line with local regulations.
In addition to monthly salary, staff receives a meal allowance of €70 per month and transport allowance of 3,914 dinars per month (review each February) as per Terms & Conditions.
The successful candidate will be subject to professional background and security clearance and must have pre-existing work authorization for Serbia in order to apply.
The successful candidate will be hired as a permanent member of staff under the terms and conditions which apply to all locally-engaged staff in employment relationship; tax and social contributions will be paid accordingly.
All contributions are deductible at the source. If for any reason, the Employee is required to work for periods longer than the conditioned hours overtime may be paid.
Staff recruited locally by the British Embassy in Serbia are subject to Terms and Conditions of Service according to local Serbian employment law.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.
Additional Information (due to Covid 19):
You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
Interviews will be done remotely if the existing situation determines this to be the right course of action;
Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
This opportunity is closed to applications.