View Vacancy - KL - Post Security Manager, EO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Security

Main purpose of job:

Ensure a safe and secure environment for staff and families of the British High Commission.  Reporting to the Deputy Head of Mission to manage mission-wide security and fire, health and safety provision. Provide advice on security to British diplomatic families posted to Kuala Lumpur.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Security (60%)

Achieve high standards of physical security at the mission and residence:

  • Oversee the contracted guard force, ensuring high standards in guarding and management of guarding contract
  • Oversight of physical and technical security measures at the British High Commission offices, the High Commissioner’s residence, and UK-based accommodation. 
  • Management of British High Commission communication and security equipment


Maintain confidence in personnel security at the mission, and advise staff and families on keeping safe and secure:

  • Lead on security clearances for new country based staff members
  • Complete security inductions and issue passes or new staff 
  • Conduct staff/spouse security briefings


Ensure secure events and visits as part of the High Commission’s diplomatic activity: 

  • Lead on security for all VIP visits to Malaysia
  • Ensure risk assessments are completed for British High Commission events


Lead on security aspects of the High Commission’s Crisis preparedness:

  • Regular liaison with Royal Malaysian Police and other friendly missions 
  • Carry out security requirements as stated in the Crisis Management Plan
  • Active role in the British High Commission Crisis Management Plan 


Build security awareness and culture at post:

  • Maintain post security regulations and ensure compliance of all staff 
  • Work closely with the Regional Overseas Security Manger and ensure security recommendations are implemented


Fire Safety (10%)

  • Act as Fire Safety Manager for the British High Commission
  • Responsible for ensuring emergency evacuation plans are up to date
  • Coordinate and train fire wardens and conduct fire drills
  • Provide fire safety training/inductions for all staff
  • Carry out Personal Emergency Evacuation plans when required
  • Ensure The British High Commission is complying with fire regulations as set out in the overseas fire safety code

Health and Safety (30%)

  • Formal role as the British High Commission H&S coordinator
  • Work proactively with managers to develop, implement and maintain a health and safety strategy
  • Provide health and safety advice to senior management
  • Identify and report on any hazards, risks or incidents
  • Induct all new staff on health and safety issues

Resources managed (staff and expenditure): 


Annual security budget of around MYR 550,000, management of contracted guarding force of 11. 

  • Experience in security management in corporate, military/government sectors, or other relevant experience
  • Proven ability to communicate effectively (both verbal and written) to staff and other stakeholders
  • Proven record of strong problem solving skills backed by sound judgement and discretion
  • Ability to analyse current business practices and identify areas of improvement
  • Strong IT computer skills using Microsoft Office suite of programmes, including Word, Excel, PowerPoint etc

Language requirements: 

Language: English

Level of language required: Excellent 

  • Formal security-related qualifications
  • Knowledge of Health & Safety Legislation and regulation for managing fire safety
  • Knowledge of Bahasa Malaya 
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing
12 October 2022
Executive Officer (EO)
Full-time, Permanent
36.25
Asia Pacific
Malaysia
Kuala Lumpur
British High Commission
1
MYR
MYR 6500 + 650 Out of Hours Allowance
1 November 2022

Learning and development opportunities (and any specific training courses to be completed):

The British High Commission is proud of its L&D offer to staff. We work hard to ensure staff have the skills needed to do their job and the opportunities to develop professionally. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning.  Staff are strongly encouraged to take advantage of all the available opportunities. The job-holder will be required to take some specific training courses related to their role – including FCDO security management training. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

Working patterns:

The British High Commission Malaysia supports and promotes flexible working.  The standard working hours for the BHC are 8:00am to 16:30 Monday to Thursday and 8:30am to 1315hrs Friday. We are happy to offer a variety of flexible working patterns, including non-standard working hours, working remotely or working compressed hours. However, due to the nature of the role, there will be a requirement for occasional out of hours work around events, visits and management of guard force. Time off in lieu can be offered to make up for out of hours work.  

An allowance is also included in the salary for out of hours emergency incident work and for providing assistance to UK based staff members and out of hours checks on the guard force.

Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Indicated start date is provisional and subject to successful completion of reference and security checks.

Kindly check your application centre or email regularly for any update on the status of your application.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.