View Vacancy - Corporate Services Officer (AUT19.432)

The British Embassy in Vienna is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services Officer to join the Foreign and Commonwealth Office with a full-time temporary contract.

The successful candidate will be well organised and have a strong customer focus as well as be able to lend a listening ear. As part of a small team, communication and willingness to help others are crucial. This is an excellent opportunity to work in a supportive team in an international environment.

Main roles and responsibilities:

• Administration of cost controlling program (Prism / Oracle based) to submit and track expenses and invoices;
• Residual P2P processes, receiving, scanning and uploading invoices (Vienna and Bratislava);
• Local Human resources administration as required and key contact with HR HUB; 
• Accounting ‘house keeping’ such as responding to invoices on hold and supplier maintenance issues;
• VAT/ petrol tax refunds as well as other tax or VAT claims;
• Tracking and assisting best performance on Finance performance score and financial indicators;
• Payment of regular invoices such as mobile phone bills;
• Updates to local staff arrival requirements and information packs;
• Overview of travel guidelines including local hotel contracts and recommended local expenditure;
• General administration and filing including of local staff personnel files;
• Required reminders to staff and communication;
• Occasional translations mainly of letters from local authorities and staff letters required in German;
• Other duties as required including cover for Community Liaison Officer (CLO).

• Fluency in written and spoken English;
• University degree (preferably in Human Resources, Finance and/or Accounting);
• 2 years of relevant working experience in Human Resources Administration, Office Management and/or Finance;
• Excellent attention to detail and organisational skills;
• Strong interpersonal and communication skills;
• Ability to work independently as well as communicate with the team and a broader office platform;
• Problem solving and ability to think through the next steps to make a positive change;
• IT proficiency and ability to work across multiple platforms and experience with an Oracle package or similar online database as well as Microsoft office programmes (Word, Excel, Power Point);
• Demonstrable analytical skills, the ability to make sense of complex information;
• Resilience, and the ability to work under pressure;
• Customer focused.