View Vacancy - Programme Officer (POL19.330)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Policy & Political roles)

The British Embassy in Poland is part of a world-wide network, representing British political, economic and consular interests overseas and is seeking to appoint a Programme Officer.

As Programme Officer at the British Embassy Warsaw you will oversee the Embassy’s programme of bilateral projects ensuring value for money and that projects support achievement of the Embassy’s strategic priorities;

You will be expected to coordinate project activity across the embassy including ensuring that project activities and outputs are delivered in line with agreed activity based budgets, that project delivery is effectively monitored, risks are adequately captured and mitigated, and that project activities represent value for money. You will be expected to report regularly to colleagues within the Embassy and to government officials in London on performance and impact. You will be expected to develop and maintain productive working relationships with a range of internal and external stakeholders, utilising these relationships to ensure the achievement of UK objectives as well as project delivery.

Main Duties and Responsibilities:

  • Secretariat for Embassy Programme Board, keeping accurate records of bids for funding, their status, and expenditure as well as recording decisions made by the Board;
  • Identifying funding opportunities, including co-funding, for Embassy projects
  • Fundraising, including identifying and liaising with potential new commercial partners, both sponsors and project implementers
  • Negotiating, signing and managing contracts with project sponsors and external suppliers;
  • Monitor and evaluate projects on a regular basis, including ongoing financial and contractual management and monitoring of risks and significant outcomes.  Take responsibility for co-ordinating and delivering project evaluations, assessing progress against project deliverables and policy impact;
  • Project manage the development and implementation of individual programme projects as necessary;
  • Upskilling of Embassy Staff in effective project management and procurement and providing advice on best practice;
  • Perform other tasks and provide support to the Embassy’s Bilateral, Internal and Communications Team as required, in particular to support an expanded programme of outreach and engagement. You will cover for other members of staff while they are out of the office.

Required key FCO Competences:

  • Delivering Value for Money: For all staff, it means seeking out and implementing solutions, which achieve the best mix of quality and effectiveness for the least outlay.
  • Changing and Improving: For all staff, it’s about learning from what has worked well and what has not, being open to change, suggesting ideas for improvements to the way things are done, and working in ’smarter’, more focused ways.
  • Making Effective Decisions: For all staff, it is about being careful and thoughtful about the use and protection of government and public information to ensure it is handled securely and with care.
  • Building Capability for All: For all staff, it is being open to learning, about keeping one’s own knowledge and skill set current and evolving.
  • Degree level of qualification;
  • Fluent English and Polish, both oral and written;
  • Skills in MS Excel;
  • Financial Management Skills;
  • Project Management Experience;
  • Experience of dealing with commercial partners and contracts;
  • Experience of working with NGOs and other project implementers;
  • Experience working with programme and project management tools;
  • Experience working with government or international organisations.
  • Fund Raising Experience.

Changing and Improving, Making Effective Decisions, Building Capability for All, Delivering Value for Money
30 June 2019
B3 (L)
Full-time, Temporary
Europe, Eastern Europe & Central Asia
British Embassy
8,016 PLN (gross)
1 August 2019

This is a full-time position of 5 days (37.5 net per week) for a fixed-term contract until 31 March 2020, with the possibility of extension.

The gross salary for this position is PLN 8,016 PLN gross per month. Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked. The annual leave entitlement is 20 or 26 days per year pro rata and the Embassy also enjoys a maximum of 14 Polish / UK public holidays per year.

Please note that staff members are responsible for paying any income tax required by the local law.

The successful candidate will be subject to the Polish references check and satisfactory completion of a probationary period of three months.

Candidates must have pre-existing right to live and work in Poland for the duration of the job offer in order to apply. The British Embassy does not sponsor work permits.

Staff recruited locally by the British Embassy in Warsaw are subject to Terms and Conditions of Service according to Polish employment law.

Must currently hold the independent right to live and work in Poland and be prepared to ensure that right remains throughout the scope of the contract.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.