View Vacancy - CBP - Corporate Services Officer for Finance, Estates and Health & Safety, AO
Main purpose of job:
The British Embassy, Phnom Penh is looking to appoint a Corporate Services Officer. This is a key role requiring the holder to manage the Embassy’s finances, regularly brief the Corporate Services Manager and Health & Safety compliance of Embassy and Accommodation. The jobholder will work with contractors and all the internal Embassy teams and on day to day basis, contacting colleagues in the UK and our hub in Manila, reporting to the Corporate Services Manager.
Roles and responsibilities/what will the jobholder be expected to achieve:
- Finance – 35%
- Responsible for managing and accounting for all cash receipts and payments, working closely with Manila Corporate Services Centre on financial management procedures
- Regular duties include, conducting end of month financial processes, reconciling the bank account, cashbox and unbanked receipts and manage relationship with the bank
- Review expenditure forecast, re-profile funding advice to CSM as required
- Prepare monthly UKBS the Sterling Transfer Electronic Facility (STEF)
- Ensure year-end tasks are smoothly operated and deadlines met
- Manage VAT return.
- Health & Safety – 30%
- Lead on upholding health & safety requirement for Embassy Office and residential properties to comply with local and UK Standards
- H&S in liaison with Corporate Services Manager (CSM) contact weekly alarm test
- Communicate with Regional Technical Works Supervisor (RTWS) for updated information and guidance of health and safety
- Conduct monthly testing of emergency lights, fire alarms and check fire extinguishers
- Led by recommendations from FCDO Policy / Advisers reports
- Property Compliance Assessment
- Fire Safety Assessment
- Health & Safety Policy
- Security Asset Recommendations
- Supports technical property management, including walk in/walk out for UKB officers and Estates related contract management
- Estate - Property maintenance – 30%
- Ensuring all physical assets are well maintained and operational
- Manage the Embassy’s estates maintenance programme, scheduling work effectively, and ensuring contracted work has been completed to a satisfactory standard
- Management of contracts for outsourced cleaning services for high performance
- Organising supervision of works (with team)
- Ensuring paperwork is filed correctly
- Manage property inventory, maintaining post’s Pyramid account.
- Corporate Roles – 5%
- Oversee outsourcing of gardener and cleaner
- Back up Transport & Logistic Manager
Language requirements:
- English /Khmer
- Level of language required: Fluent
Essential on Arrival:
- Have at least 3 year experience in a similar role (preferable in an international organisation or with expatriate)
- Proficient in MS Office suite and web applications
- Excellent organisational skills, to manage time and tasks to deadlines
- Proven record of delivering results, including accuracy and attention to detail
- Excellent written and spoken communication skills in English and Khmer. However, the job holder will need the confidence to communicate with diverse contacts in country, across the region and in UK
- Evidence of holding IELTS qualification will be an advantage
- Strong customer focus, initiative and problem-solving skills
- Able to work with contacts and colleagues at all levels and in various locations, through different channels
- A valid passport with no adverse immigration history.
Desirable:
- Holds a valid driving license.
The British Embassy offers a competitive remuneration package, including salary and benefits, leave entitlement, and training opportunities.
We also offer 18 days of leave entitlement per annum in pro rata.
Learning & Development Opportunities
An induction programme of online learning should be completed after commencement.
Working patterns
Full time - Monday and Thursday 8:15-16:45 & Friday 8:15-13:15
Other Information
Staff recruited locally by the British Embassy Phnom Penh is subject to Terms and Conditions of Service according to local employment law.
Employment offers are subject to the successful clearance of pre-employment and security checks.
You must be eligible to work in Cambodia. No accommodation or relocation expenses are payable in connection with this position.
lf you are planning to relocate for this position, please ensure that you have thoroughly investigated living and working in Phnom Penh and all related costs before submitting your application.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field "Application deadline."
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
Applicants called for an interview will be assessed on the core behaviours listed above.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
The start date mentioned in the job advert is a tentative start date. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.